Administrative Assistant - Part-time

div h4Job Details/h4 divstrongJob Location/strong: nbsp;nbsp;nbsp;HQ - North East, MD/div divstrongSalary Range/strong: nbsp;nbsp;nbsp;$24.86 - $24.86 Hourly/div /div h4Description/h4pspan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"strongspan style="font-family:quot;Arialquot;,sans-serif"GENERAL SUMMARY:/span/strong/span/span/p pspan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Under the direction of the Executive Director, the Administrative Assistant provides administrative support to the Executive Director and Communications and Development Manager in order to maximize their effectiveness and efficiency.nbsp; Primary point of contact for internal and external interactions. Uses excellent customer service skills to resolve concerns and facilitate communication through the Leadership teamrsquo;s offices.nbsp; /span/span/span/p pnbsp;/p pspan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"strongspan style="font-family:quot;Arialquot;,sans-serif"ESSENTIAL JOB FUNCTIONS:/span/strong/span/span/p ul lispan style="font-size:11pt"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Communicates directly and on behalf of Executive Director both internally and externally. Builds relationships crucial to the success of the organization both internally and externally./span/span/span/span/li lispan style="font-size:11pt"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Provides a link for smooth communication between the Executive Directorrsquo;s office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff, legislators, and community members./span/span/span/span/li lispan style="font-size:11pt"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Assures planning and coordination of calendar of events; schedules appointments, speaking engagements, conferences, and prepares detailed itineraries, complete with travel accommodations, etc./span/span/span/span/li lispan style="font-size:11pt"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Serves as point of contact for internal and external stakeholders. /span/span/span/span/li lispan style="font-size:11pt"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Provides administrative support to CCPLrsquo;s Board of Trustees and Friends Foundation, including attending and taking minutes at meetings, preparing agendas, typing, and drafting correspondence, scheduling meetings and meeting rooms, transcribing meeting minutes, maintaining up to date filing system, screening incoming calls and taking accurate telephone messages, and preparing Power Point Presentations and Excel spreadsheets./span/span/span/span/li lispan style="font-size:11pt"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Organizes the management of Friends Foundation components, including written communication, fundraising correspondence, planning and executing events, and updating and maintaining internal fundraising donor databases./span/span/span/span/li lispan style="font-size:11pt"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Assures maintenance of travel and expense account records, including form preparation and figure reconciliation./span/span/span/span/li lispan style="font-size:11pt"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Reviews incoming correspondence and prepares responses at the direction of the Executive Director and/or Communications and Development Manager./span/span/span/span/li lispan style="font-size:11pt"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Manages audiovisual and technological equipment and online technology components during Board of Trustee meetings and Friends Foundation meetings./span/span/span/span/li lispan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Maintains digital archive and assists in developing filing conventions./span/span/span/li lispan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Takes a proactive approach to solving routine and non-routine office issues.nbsp; /span/span/span/li lispan style="font-size:11pt"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Maintains confidentiality at all times/span/span/span/span/li lispan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Other duties as assigned./span/span/span/li /ul pspan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"strongspan style="font-family:quot;Arialquot;,sans-serif"JOB STANDARDS:/span/strong/span/span/p ul lispan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Maintains positive, professional, courteous and constructive relationships with supervisors, the public, internal and external customers and all others.nbsp; /span/span/span/li lispan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Independently follows through on all essential job functions and assignments.nbsp; Meets deadlines without prompting.nbsp; /span/span/span/li lispan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Maintains confidentiality./span/span/span/li lispan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Maintains neat and accurate records that are easily accessible for administrative colleagues and supervisory staff./span/span/span/li lispan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Models positive attitude toward change./span/span/span/li lispan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Performs job in keeping with the policies and procedures of the Cecil County Public Library./span/span/span/li lispan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Promotes a positive library image in the community./span/span/span/li /ul h4Qualifications/h4brpspan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"strongspan style="font-family:quot;Arialquot;,sans-serif"CRITICAL SKILLS/EXPERIENCE:/span/strong/span/span/p ul lispan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Bachelorrsquo;s degree in Business Administration, Office Administration, Liberal Arts, or related field preferred./span/span/span/li lispan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Minimum of 2-3 years of job-related experience required, preferably in a non-profit or local government agency field./span/span/span/li lispan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Demonstrated exceptional organizational skills, judgment, poise, tact, integrity, and flexibility./span/span/span/li lispan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Knowledge of advanced clerical and administrative practices and procedures including grammatical, proofreading, and copy editing skills./span/span/span/li lispan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Experience with a systems-thinking approach./span/span/span/li lispan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Intermediate to advanced level skills in technology, Microsoft Office 365, including Teams, Word, Excel, Access and Power Point and online collaboration technology./span/span/span/li lispan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Ability to analyze and perform a wide variety of advanced administrative support projects with minimal supervision./span/span/span/li lispan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Ability to handle changing priorities and confidential information./span/span/span/li lispan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment./span/span/span/li lispan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Excellent written and oral communication skills./span/span/span/li lispan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Ability to reach, bend, and lift up to 25 pounds./span/span/span/li lispan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Ability to travel to all branches within Cecil County during the work day./span/span/span/li /ul pnbsp;/p pspan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"strongspan style="font-family:quot;Arialquot;,sans-serif"EQUIPMENT:/span/strong/span/span/p pspan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"PC, laptop, printers, scanners, photocopier, fax, AV projection equipment, digital camera, laminator, postage machine/span/span/span/p pnbsp;/p pspan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"strongspan style="font-family:quot;Arialquot;,sans-serif"WORKING CONDITIONS:/span/strong/span/span/p pspan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Work requires light physical effort in the handling of materials, up to 25 pounds.nbsp; Requires sitting and use of computer and keyboard for extended periods of time. Ability to travel to branch/outside locations, as required./span/span/span/p pnbsp;/p pspan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"strongspan style="font-family:quot;Arialquot;,sans-serif"FAIR LABOR STANDARDS ACT status: /span/strongspan style="font-family:quot;Arialquot;,sans-serif"Nonstrong-/strongExempt/span/span/span/p pnbsp;/p pspan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"strongspan style="font-family:quot;Arialquot;,sans-serif"SCHEDULE/HOURS:/span/strong/span/span/p pspan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Part time, 25 hours.nbsp; Schedule flexibility required, including evening attendance at monthly evening board meetings./span/span/span/p pnbsp;/p pspan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"strongspan style="font-family:quot;Arialquot;,sans-serif"NOTE:/span/strong/span/span/p pspan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"Certain conditions, e.g. economic constraints, staffing patterns, may necessitate change in job description./span/span/span/p pnbsp;/p pspan style="font-size:12pt"span style="font-family:quot;Times New Romanquot;,serif"span style="font-family:quot;Arialquot;,sans-serif"EOEnbsp;nbsp;nbsp; nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /spanspan style="font-family:quot;Arialquot;,sans-serif"Updated 08/2024/span/span/span/p pnbsp;/p