Administrative Assistant to Associate Dean of Student Services

Overview

The Administrative Assistant is responsible for providing administrative support to the Associate Dean of Student Services, but not limited to the duties and responsibilities below:

Responsibilities

• Responsible for typing memos, letters, and general correspondence
• Responsible for general administrative support
• Responsible for entering and updating information into the system and creates reports
• Creates files and follows up with any missing documents
• Responsible for maintaining forms required by New York State
• Responsible for responding to phone calls from prospective students and answering questions; forward certain calls to appropriate advisor.
• Mail requested documents
• Participates and attends meetings
• Responsible for taking minutes for the assigned Committee (includes in person as well as Zoom meetings)
• Meets and greets all visitors
• Processes online documents utilizing Touro electronic platforms
• Interacts with different departments (list)
• Interacts with upper-level personnel
• Prepares requisitions for department & follows up on difficulties
• Keeps track of all orders by the department
• Maintains master list(s) as needed
• Manages and reviews Associate Dean's Calendar
• Posts and types flyer announcements
• Liaison between Associate Dean and students
• Responsible for ordering supplies for events as well as working with Director of Admissions ordering promotional materials.
• Other duties as assigned.

QualificationsEducation/Experience

• Bachelor of Arts preferred.
• Bachelor of Science preferred.

Knowledge/Skills/Abilities

• General administrative duties required
• Effectively manage and organize daily tasks independently and with a team while balancing multiple projects and meeting deadlines required
• Demonstrated proficiency in communication (written and verbal) required
• Strong interpersonal skills
• Well organized, able to prioritize tasks and stay on schedule.

Computer Skills:

• Proficient knowledge of Microsoft Office

Working Conditions:

• Sitting for long periods of time
• Able to lift 5 lbs

Maximum SalaryUSD $59,075.00/Yr.Minimum SalaryUSD $47,259.00/Yr.