Events and Communications Manager in School of Humanities and Sciences, Stanford, California, United States - Full-time

div/div div /div div div div div div a span/span pSettings/p /a /div /div /div /div /div div /div div div div div div div ☰ /div /div div div div a /a /div /div /div div div div ul li a spanJobs/span /a /li li a spanFAQs/span /a /li /ul /div /div /div /div /div div div div /div /div div div /div div div div h1 Events and Communications Manager /h1 div h4a span🔍/span School of Humanities and Sciences, Stanford, California, United States /a/h4 div spanNew/span /div /div /div div div div div dl dtspan📁/span/dt ddspanAdministration/span/dd /dl dl dt span📅/span span/span span/span span/span /dt ddspan1 day ago/span spanPost Date/span/dd /dl dl dt span📅/span span/span span/span span/span /dt ddspan107167/span spanRequisition #/span/dd /dl /div div div /div /div /div div /div div pspanstrongEvents and Communications Manager/strong/spano:p/o:p/ppo:p /o:p/ppiThis position has been deemed critical by the School of Humanities and Sciences Dean’s Office and is exempt from the hiring freeze.o:p/o:p/i/ppo:p /o:p/ppThe aspanSchool of Humanities and Sciences (Hamp;S)/span/a is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 24 interdisciplinary programs. Hamp;S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, Hamp;S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in Hamp;S engage in inspirational teaching, learning, and research every day.o:p/o:p/ppo:p /o:p/ppbstrongDepartment/Program Description:/strong/b aspanspanThe Division of Literatures, Cultures, and Languages (DLCL)/span/span/aspanspan /span/spanspanspanb/span/spanspanrings together scholars dedicated to the study and teaching of literatures, cultures, and languages from humanistic and interdisciplinary perspectives. The DLCL is made up of seven academic units: itself, the Departments of Comparative Literature, French and Italian, German Studies, Iberian and Latin American Cultures, and Slavic Languages and Literatures, and the Center for Medieval and Early Modern Studies (CMEMS). The Division offers courses, degrees, and research programs that seek to think about and explore the diversity, complexity, and richness of these national and transnational linguistic and cultural spheres. Our staff supports about 70 graduate and 250 undergraduate students and 40+ faculty and lecturers spanning over 18 graduate and 18 undergraduate programs.o:p/o:p/span/ppo:p /o:p/ppspanbspanstrongPosition Summary: /strong/span/bspanThe DLCL is seeking an Events and Communications Manager to lead a team of three administrative associates and student and/or temporary workers who plan and execute events, coordinate building/office operations, website presence and publications. This position establishes standards and workflows, manages timelines, oversees and manages budgets, oversees content planning and updates for online and printed communications ensuring brand compliance and accessibility.nbsp;/span/spanspanspano:p/o:p/span/span/ppspano:p /o:p/span/ppspanspanReporting to the Director of Finance and Operations, this position provides complex administrative and operational support with minimal supervision in a fast-paced environment with frequently shifting priorities and many international visitors./span/spanspano:p/o:p/span/ppspano:p /o:p/span/ppspanspanThe ideal candidate is collaborative, an effective communicator with strong written and editing skills, and knowledge of Stanford's complex financial systems and policies. Demonstrates a commitment to customer service, excellent interpersonal and decision-making skills. As a collaborator with a variety of academic departments and business units, they will have an in-depth understanding of how the university and academic departments function and will be expected to develop and maintain knowledge of the Division's partnerships, priorities, and activities./span/spanspano:p/o:p/span/ppbstrongo:p /o:p/strong/b/ppspanspanThis is a 100% FTE, continuing, non-exempt exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need. This role requires substantial on-site work, 4 days per week, 9am to 6pm or 8am to 5pm, and occasional evenings and weekends./span/spanspanspano:p/o:p/span/span/ppo:p /o:p/ppstrongIf you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply by submitting a cover letter and resume in addition to the online application.o:p/o:p/strong/ppo:p /o:p/ppspanCORE DUTIES:o:p/o:p/span/ppspanspan·/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanspanAct on behalf of the supervisor, department manager, or chair in regard to establishing priorities and identifying and resolving problems that are administrative in nature.o:p/o:p/span/span/ppspanspan·/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanspanResearch and/or write background information for meetings. Participate in meetings on supervisor’s behalf, inform after the fact.o:p/o:p/span/span/ppspanspan·/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanspanOversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.o:p/o:p/span/span/ppspanspan·/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanspanCompose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.o:p/o:p/span/span/ppspanspan·/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanspanPlan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.o:p/o:p/span/span/ppspanspan·/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanspanCreate complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports.o:p/o:p/span/span/ppspanspan·/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanspanOversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.o:p/o:p/span/span/ppspanspan·/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanspanCoordinate complex office moves. Plan and coordinate routine remodeling and renovations.o:p/o:p/span/span/ppspanspan·/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanspanAnalyze and review material and extract pertinent information for briefing purposes.o:p/o:p/span/span/ppspanspan·/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanspanPositions at this level also include one or more of the following duties:o:p/o:p/span/span/ppspanspan1./spanspannbsp;nbsp;nbsp;nbsp;nbsp; /spanspanIn conjunction with financial lead and/or principal investigator, assist with sponsored project research proposal submissions and post award administration.o:p/o:p/span/span/ppspanspan2./spanspannbsp;nbsp;nbsp;nbsp;nbsp; /spanspanResponsible for leading the administrative functions of a program or unit.o:p/o:p/span/span/ppspanspan3./spanspannbsp;nbsp;nbsp;nbsp;nbsp; /spanspanPerform human resources transactional support and/or faculty affairs support; coordinate or manage the visa process.o:p/o:p/span/span/ppspanspan4./spanspannbsp;nbsp;nbsp;nbsp;nbsp; /spanspanServe as building coordinator.o:p/o:p/span/span/ppspanspan5./spanspannbsp;nbsp;nbsp;nbsp;nbsp; /spanspanOversee or supervise day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality, timeliness, and providing performance review input.o:p/o:p/span/span/ppspanspan* Other duties may also be assigned.o:p/o:p/span/span/p div pspanEDUCATION AND EXPERIENCE:o:p/o:p/span/ppspanspanHigh school diploma and six years of administrative experience, or combination of education and relevant experience./span/spanspano:p/o:p/span/ppo:p /o:p/ppKNOWLEDGE, SKILLS, AND ABILITIES:o:p/o:p/ppspanspan●/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanAdvanced computer skills and demonstrated experience with office software and email applications.o:p/o:p/span/ppspanspan●/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanProven success in following through and completing projects.o:p/o:p/span/ppspanspan●/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanExcellent organizational skills and attention to detail.o:p/o:p/span/ppspanspan●/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanExcellent verbal and written communication skills.o:p/o:p/span/ppspanspan●/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanExcellent customer service and interpersonal skills.o:p/o:p/span/ppspanspan●/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanAbility to prioritize, multi-task, and assign work to others.o:p/o:p/span/ppspanspan●/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanAbility to take initiative and ownership of projects.o:p/o:p/span/ppspanspan●/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanAbility to routinely and independently exercise sound judgment in making decisions.o:p/o:p/span/ppo:p /o:p/ppIn addition, preferred requirements include:o:p/o:p/ppspanspan●/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanBachelor’s Degreeo:p/o:p/span/ppspanspan●/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanKnowledge of Stanford’s financial systems and web applications.o:p/o:p/span/ppspanspan●/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanKnowledge of a foreign language, Russian, German, or Spanish.o:p/o:p/span/ppspanspan●/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanExperience with Adobe Creative Suite, Drupal, and social media platforms.o:p/o:p/span/ppo:p /o:p/ppspanuPHYSICAL REQUIREMENTS*:/u/spano:p/o:p/ppspanspan·/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanFrequently sit, perform desk-based computer tasks.o:p/o:p/span/ppspanspan·/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanOccasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds.o:p/o:p/span/ppspan* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job./spano:p/o:p/ppo:p /o:p/ppspanuWORK STANDARDS:/u/spano:p/o:p/ppspanspan·/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanInterpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.o:p/o:p/span/ppspanspan·/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanPromote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.o:p/o:p/span/ppspanspan·/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanspanSubject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,nbsp;/spanaspanspanhttp://adminguide.stanford.edu/span/span/aspan.o:p/o:p/span/ppo:p /o:p/ppspanspanThe expected pay range for this position is $45.23 to $51.03 per hour./spanspannbsp;/spanspano:p/o:p/span/span/ppo:p /o:p/ppStanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.o:p/o:p/ppo:p /o:p/ppAt Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (aspanhttps://cardinalatwork.stanford.edu/benefits-rewards/span/a) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.o:p/o:p/ppo:p /o:p/ppbstrongWhy Stanford is for Youo:p/o:p/strong/b/ppImagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy.nbsp;Our culturenbsp;andnbsp;aspanunique perks/span/anbsp;empower you with:o:p/o:p/ppspanspan●/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanbstrongFreedom to grow/strong/b.nbsp;We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.o:p/o:p/ppspanspan●/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanbstrongA caring culture/strong/b.nbsp;We provide superb retirement plans, generous time-off, and family care resources.o:p/o:p/ppspanspan●/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanbstrongA healthier you./strong/bnbsp;Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.o:p/o:p/ppspanspan●/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanbstrongDiscovery and fun./strong/bnbsp;Stroll through historic sculptures, trails, and museums.o:p/o:p/ppspanspan●/spanspannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/spanbstrongEnviable resources/strong/b.nbsp;Enjoy free commuter programs, ridesharing incentives, discounts and moreo:p/o:p/ppio:p /o:p/i/ppiThe job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.o:p/o:p/i/ppio:p /o:p/i/ppiConsistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a /iaspanicontact form/i/span/ai.o:p/o:p/i/ppio:p /o:p/i/ppiStanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law./io:p/o:p/ppo:p /o:p/p /div div div Additional Information /div ul liSchedule: Full-time/li liJob Code: 4099/li liEmployee Status: Regular/li liGrade: G/li liRequisition ID: 107167/li liWork Arrangement : Hybrid Eligible/li /ul /div /div /div /div /div /div div /div /div div div div div /div /div div /div div /div div /div div div div h2My Submissions/h2 /div div pTrack your opportunities./p aspanMy Submissions/span/a /div /div /div div /div div /div div div div h2Similar Listings/h2 /div div div div aOperations and Events Assistant (Hybrid Opportunity/Fixed Term Position)/a /div div pspan/span School of Humanities and Sciences, Stanford, California, United States/p pspan📁/span Administration/p p span/span spanPost Date:/span spanAug 22, 2025/span /p /div /div div div aDAAAS Administrative Associate 2 (onsite)/a /div div pspan/span School of Humanities and Sciences, Stanford, California, United States/p pspan📁/span Administration/p p span/span spanPost Date:/span spanAug 20, 2025/span /p /div /div div div aSurvey Center Research Scientist /a /div div pspan/span School of Humanities and Sciences, Stanford, California, United States/p pspan📁/span Administration/p p span/span spanPost Date:/span spanJun 27, 2025/span /p /div /div /div div aView More Listings/a /div /div /div /div /div /div /div /div div div div div div ul li a spanJobs/span /a /li li a spanFAQs/span /a /li li a spanSite Map/span /a /li /ul /div /div /div div © Stanford University. All rights reserved. /div /div /div div div div div div h2 spanGlobal Impact/spanbr We believe in having a global impact /h2 /div div div/div div/div div/div /div div div h3Climate and Sustainability/h3 pStanford's deep commitment to sustainability practices has earned us a Platinum rating and inspired a new school aimed at tackling climate change./p /div div h3Medical Innovations/h3 pStanford's Innovative Medicines Accelerator is currently focused entirely on helping faculty generate and test new medicines that can slow the spread of COVID-19./p /div div h3Technology/h3 pFrom Google and PayPal to Netflix and Snapchat, Stanford has housed some of the most celebrated innovations in Silicon Valley./p /div div h3Advancing Education/h3 pThrough rigorous research, model training programs and partnerships with educators worldwide, Stanford is pursuing equitable, accessible and effective learning for all./p /div /div /div /div div div div h2 spanWorking Here/spanbr We believe you matter as much as the work /h2 /div div/div div/div div div div /div div div pI love that Stanford is supportive of learning, and as an education institution, that pursuit of knowledge extends to staff members through professional development, wellness, financial planning and staff affinity groups./p pNora Cata/p pSchool of Engineering /p /div /div /div div div /div div div pI get to apply my real-world experiences in a setting that welcomes diversity in thinking and offers support in applying new methods. In my short time at Stanford, I've been able to streamline processes that provide better and faster information to our students./p pPhillip Cheng/p pOffice of the Vice Provost for Student Affairs/p /div /div /div div div /div div div pBesides its contributions to science, health, and medicine, Stanford is also the home of pioneers across disciplines. Joining Stanford has been a great way to contribute to our society by supporting emerging leaders./p pDenisha Clark/p pSchool of Medicine/p /div /div /div div div /div div div pI like working in a place where ideas matter. Working at Stanford means being part of a vibrant, international culture in addition to getting to do meaningful work./p pLaura Lind/p pOffice of the President and Provost/p /div /div /div /div div/div /div /div div div div h2 spanGetting Started/spanbr We believe that you can love your job /h2 pJoin Stanford in shaping a better tomorrow for your community, humanity and the planet we call home./p /div div ullispan4.2/span spanReview Ratings/span/lilispan81%/span spanRecommend to a Friend/span/li/ul /div paView All Jobs/a/p /div /div /div /div div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div /div div /div div/div div 0 0 /div