Executive Secretary

pQualifications:/p ul liPost-high school training is preferred./li liA minimum of two years experience as an administrative secretary and other clerical experience preferred, but not required./li liProficient computer skills, with an emphasis in Microsoft Word and Excel.nbsp;/li liAbility tonbsp;safeguard confidential information./li liAbility tonbsp;navigate simultaneousnbsp;demanding priorities.nbsp;/li liDocumented professional public relations experience.nbsp;/li liMust be available to work some evenings for scheduled meetings./li liMust obtain or currently possess an Arizona DPS IVP Fingerprint Clearance Card is required.nbsp;/li /ul pReports To:nbsp;Superintendent, Governing Board and Finance Director/p pJob Goal:nbsp;To assist the Superintendent, Finance Director and Governing Board with secretarial needs and other quasi-administrative functions essential to their efficiency and effectiveness./p pPerformance Responsibilities: Executive Secretary/p ul liPerforms all administrative functions related to the Superintendent, Administrative Team and Governing Board./li liPlaces and receives telephone calls, greets and meets visitors in a professional manner and maintains a positive image to all staff and visitors./li liMaintains the utmost confidentiality of all school district matters./li liPrepares agendas and materials for all Governing Board meetings./li liPosts meeting notices for all Board meetings as required by the Arizona Open Meeting laws./li liMaintains the district policies that are adopted or changed by the Board./li liAttends Governing Board meetings and takes minutes for Board approval./li liMaintains an efficient filing system of records, communications, reports, etc./li liMaintains a calendar of district events and staff directories./li liSafeguards the confidentiality of district records and files./li liCoordinates job postings, openings, and transfers with department administrators./li liOversees the District fingerprinting process and ensures all active employees have active fingerprint clearance cards at all times./li liOversees and maintains thenbsp;contractednbsp;substitutes for the District./li liAssists with various human resources duties as needed.nbsp;/li liOthers duties and responsibilities as assigned by thenbsp;Superintendent, the Finance Director or the Governing Board./li /ul pTerms of Employment:nbsp;12 monthsnbsp;Non-Exempt. Salary established by the Governing Board. Employee benefits in accordance with district policies.nbsp;/p pnbsp;/p