Travel Specialist - Entertaiment Travel

About Us
The Hotel Guy is a boutique travel management company specializing in high-touch travel for the entertainment industry. We support music tours, film and TV productions, advertising shoots, and creative agencies—booking fast-paced, last-minute travel for small to mid-sized groups around the world. Our clients expect VIP service, and we make sure they get it.

The Role
We’re looking for an experienced Travel Specialist to manage air, hotel, and car bookings while providing exceptional service to high-profile clients. This role is ideal for someone with a background in entertainment, music, or production travel who thrives in a fast-moving environment and can think quickly on their feet.

Key Responsibilities

• Book and manage global air, hotel, and car travel

• Coordinate complex itineraries for production crews, talent, and agency teams

• Source 4- and 5-star hotel options worldwide, balancing client preferences, budgets, and production timelines

• Understand specific travel needs and provide tailored recommendations with VIP-level service

• Research options based on budget, location, and logistics

• Identify hotels and routing that align with shoot locations, music venues or events, in coordination with flights, call times and other logistical requirements

• Build strong relationships with hotel partners and negotiate preferred rates

• Solve issues like last-minute changes, cancellations, and sold-out hotel situations

• Keep internal systems and client records updated with all details, changes, and confirmations.

• Support the wider team with cross-functional tasks—flexibility and teamwork are key.

What We’re Looking For

• 4+ years experience in a travel agency, hotel operations, or hotel sales (required)

• Familiarity with music tours, film/TV shoots, or VIP entertainment travel

• Excellent communication skills – professional, clear, and client-focused

• Detail-oriented and organized – accuracy is a must

• Fast, responsive, and reliable – especially with last-minute changes

• Strong multitasker – can handle shifting priorities under pressure

• Positive and team-oriented – ready to jump in and help

• Flexible schedule – available for occasional after-hours or weekend needs

What We Offer:

• A unique opportunity to learn all aspects of the travel management business.
• A collaborative, supportive team environment where your work is valued.
• Opportunities for professional growth in a small company setting.
• Competitive compensation and benefits.

Application Process:

If you are passionate about travel, eager to learn, and ready to contribute to our team, please submit your resume and a cover letter.

This position offers a rare opportunity to make a significant impact within a travel management company.

We will review your resume and you should receive a email of our HR specialist to set up a quick phone interview and talk about next steps.

**Please note this is an IN OFFICE position, this is not a hybrid position. Out of state applications will not be accepted.