Legal Support Specialists

Legal Support Specialist – Multiple Roles Available

Complete Legal seeks versatile and detail-oriented Legal Support Specialists to join our dynamic team. We are a premier provider of comprehensive litigation support services. These roles encompass a range of responsibilities, including court reporting coordination, record retrieval, and other essential legal support functions.

Key Responsibilities:

Court Reporting Coordination:

- Schedule and coordinate court reporting services for depositions, hearings, and other legal proceedings.

- Manage court reporters' schedules to ensure comprehensive coverage for all assigned cases.

- Act as the primary point of contact for attorneys, paralegals, and court reporters regarding scheduling, logistics, and service inquiries.

- Maintain detailed records of all assignments, including client information, case specifics, and billing details.

- Handle client inquiries and resolve issues related to court reporting services with professionalism and efficiency.

- Assist in recruiting, training, and onboarding freelance court reporters.

- Monitor the quality of service provided by court reporters and offer constructive feedback as necessary.

- Manage logistics for remote depositions, including the setup of video conferencing tools and ensuring technical compliance.

Record Retrieval Duties:

- Retrieve and organize legal documents, court records, and other relevant materials from various sources, including courts, government agencies, and private entities.

- Ensure the accuracy and completeness of retrieved records, verifying information against case requirements.

- Maintain a systematic filing system for all retrieved documents, ensuring easy access and confidentiality.

- Coordinate with external vendors and agencies to expedite record retrieval processes.

- Additional Legal Support Functions:

- Provide general administrative support to the legal team, including drafting correspondence, preparing reports, and managing case files.

- Support attorneys and paralegals in trial preparation, including organizing exhibits and managing evidence.

- Handle sensitive and confidential information with the utmost discretion and professionalism.

- Contribute to team efforts in improving operational efficiency and client satisfaction.

Qualifications:

- Experience: Minimum of 2 years in a similar role within the legal field, focusing on court reporting coordination, record retrieval, or legal support services.

- Education: A bachelor’s degree or equivalent experience in a related field is preferred.

Skills:

- Exceptional organizational and time-management skills to handle multiple tasks efficiently.

- Proficient in Microsoft Office Suite; familiarity with Solaria scheduling software and other legal databases

- Strong communication skills, both verbal and written, to interact effectively with clients and team members.

- Ability to manage sensitive and confidential information with discretion and integrity.

- Excellent customer service orientation with a detail-oriented approach to all tasks.

What We Offer:

- Competitive salary based on experience and role responsibilities.

How to Apply:

If you are ready to embark on a rewarding career with Complete Legal and make a significant impact, please submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this multifaceted role. We are looking to fill these positions immediately and will review applications on a rolling basis until all positions are filled.

Note: Only shortlisted candidates will be contacted for interviews.