Administrative Assistant 2

• Title: Administrative Assistant (CVP Support)
• Location: 5 days onsite, Mountain View, CA (Mountain View campus)
• Duration: 9 Months (yes, expected to be a full 18-months contract if the budget is approvaed)
• Schedule: Monday–Friday, 40 hours/week, no OT
• Pay Rate Range: $25 to $29

• Experience: 4+ years in admin support (large tech company experience preferred)
• Education: Bachelor’s degree expected
• Disqualifiers:
  • Frequent job changes
  • Lack of tenure
  • No on-site or remote team support experience

• Responsiveness and proactive problem-solving
• Ability to operate in ambiguity
• Strong event and calendar management
• Positive feedback from CVP and team

• Manage CVP’s calendar and prioritize strategically
• Build relationships with leadership team and stakeholders
• Provide actionable insights for decision-making
• Identify and improve business processes
• Coordinate travel logistics and expense reporting
• Partner with site-based and Redmond-based admins for business rhythm alignment
• Review/approve expense reports
• Participate in recurring admin meetings
• Support special assignments and projects

• 6+ years in administrative roles, including 2+ years supporting executives/directors in fast-paced environments
• Experience with global teams and working through ambiguity
• Skills in budget management, event planning, calendaring, and business operations
• Strong organizational, analytical, and communication skills
• Proficiency in Microsoft tools (Outlook, Word, Excel, PowerPoint, OneNote, SharePoint, Teams)
• Ability to anticipate needs, make independent decisions, and handle sensitive information with discretion
• Comfortable under pressure and adaptable to change
• Strong collaboration skills across diverse teams

1. Calendar Support: 4+ years (preferably supporting senior leaders, CVP level)
2. Remote Team Support: 4+ years supporting distributed teams across regions
3. Event Planning (In-Person): 4+ years organizing morale events and office logistics

To apply: Please attach your updated resume.