Administrative Assistant - Full-time

pstrongspan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Administrative Assistant - Join Our Big-Hearted Team/span/strong/p pspan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Are you ready to make a meaningful impact in a vibrant, compassionate community? Join our vibrant team at strongHRC Grandview/strong in strongSun City, AZ,/strong as an Administrative Assistant./span/p pspan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"emSchedule: Monday through Friday from 8:00am to 4:30pm/em/span/p pspan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"strongYour Mission: /strongThis role serves as the primary point of contact at the front desk of a multi-level health and rehabilitation facility, providing high-quality administrative support across departments. This position plays a critical role in ensuring smooth day-to-day operations by managing reception functions, coordinating transportation, supporting financial and billing processes, maintaining administrative records, and facilitating internal communication. The role requires strong organizational skills, attention to detail, discretion, and the ability to collaborate across clinical, administrative, and operational teams. /span/p pstrongspan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Why Choose Us? /span/strong/p ul lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"strongGreat Place to Work:/strong Sun Health has been certified as a Great Place to Work in 2021, 2022, and 2023./span/li lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"strongNational Recognition:/strong We secured a top 10 spot on the Fortune Best Workplaces for Aging Services™ list in 2020 and 2021./span/li lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"strongPlatinum Award Winner:/strong Our dedication to health and safety earned us Platinum awards from the Healthy Arizona Worksites Program in 2019, 2020, and 2021./span/li /ul pstrongspan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Key Responsibilities:/span/strong/p pstrongspan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Reception amp; Visitor Coordination/span/strong/p ul lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Serve as the central contact for visitors, residents, families, and vendors, ensuring a professional and welcoming environment./span/li lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Triage inquiries appropriately to department heads while ensuring sensitive information is handled with discretion/span/li lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Maintain sign-in records, manage deliveries, and uphold the presentation and organization of the front lobby./span/li /ul pstrongspan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Administration amp; Office Operations/span/strong/p ul lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Provide administrative support to leadership and departments including scheduling, document preparation, supply tracking, and recordkeeping./span/li lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Manage creation and distribution of materials such as admission and discharge packets, event signage, meeting notices, and internal directories./span/li lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Coordinate front office logistics including mail sorting and forwarding, postage tracking, office supply orders, and toner inventory./span/li lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Ensure compliance with organizational systems for filing, scanning, and archiving both paper and digital records./span/li /ul pstrongspan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Transportation Scheduling amp; Coordination/span/strong/p ul lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Coordinate non-emergency medical transportation services for residents, primarily in Assisted Living and Memory Support, with partial support for Skilled Nursing./span/li lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Reconcile internal calendars with transportation dispatch schedules, complete and submit required documentation, and maintain communication with residents and staff regarding logistics./span/li /ul pstrongspan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Financial Processing amp; Business Office Support/span/strong/p ul lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Assist with payment collection, including processing credit card transactions, logging checks, and coordinating documentation with the Business Office./span/li lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Support follow-up and resolution of billing questions, payment plans, and dunning letters in collaboration with the Administrator and Business Office Manager./span/li lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Assist with Accounts Payable functions, including coding invoices for payment, preparing purchase orders, and ensuring proper approvals are obtained/span/li lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Maintain accurate financial tracking and electronic filing for audit readiness./span/li /ul pstrongspan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Facilities and Work Order Management/span/strong/p ul lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Coordinate maintenance and service requests submitted via internal systems and respond to departmental needs for repairs and general facilities support./span/li lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Maintain facility calendars for common spaces and oversee preparation for scheduled events and meetings./span/li /ul pstrongspan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Interdepartmental amp; Resident Support/span/strong/p ul lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Provide day-to-day support to nursing, life enrichment, housekeeping, and business office teams as needed, including label creation, signage, laminating, scanning, and communication materials./span/li lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Assist residents with logistics when staff are unavailable (e.g., accompanying them to appointments)./span/li lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Prepare or update orientation materials for students and registry staff./span/li lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Demonstrate the Sun Health Mission and Values./span/li /ul pstrongspan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Your Qualifications:/span/strong/p ul lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"High School Diploma or equivalent/span/li lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Minimum of 2 years of administrative, receptionist or clerical experience in healthcare, long term care, or senior living environment/span/li lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Required to possess a current Level 1 Fingerprint Clearance Card or can obtain a Level 1 Fingerprint Clearance Card/span/li lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Proficient in Microsoft Office Suite (Word, Excel, Outlook) and capable of learning specialized systems (e.g., NetSuite, PCC, TEAMs, TELS, Stamps.com)/span/li lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Strong communication, organizational, and customer service skills/span/li /ul pstrongspan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Team Member Benefits:/span/strong/p ul lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Comprehensive health benefits (Medical, Dental amp; Vision)./span/li lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"401k with immediate vesting and up to 4% employer match./span/li lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Tuition Reimbursement./span/li lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Exclusive discounts through The Employee Network./span/li lispan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Access to the Employee Association, supporting team members in need./span/li /ul pspan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"strongEqual Employment Opportunity: /strongSun Health is fully committed to equal employment opportunities and to attracting, retaining, developing, and promoting the most qualified employees without regard to their race, sex, color, religion, national origin, age, physical or mental disability, veteran status, or any other characteristic prohibited by state or local law. We provide a work environment free from discrimination and harassment, and where employees are treated with respect and dignity./span/p pspan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Join us and be a part of a community that cares for its residents and team members alike. /span/p pstrongspan style="font-family:arial, helvetica, sans-serif;font-size:10pt;"Apply today! /span/strong/p