Administrative Assistant, (B258041-1), 205, Real Estate - Full-time

h2About the Department/h2pProvides administrative and program support for the Real Estate Division, assisting with the planning, coordination, and evaluation of departmental projects and functions. Performs a wide variety of administrative assignments requiring initiative, adaptability, and good judgment, often extending beyond routine office tasks.nbsp;/ph2Position Duties/h2ppstrongESSENTIAL DUTIES amp; RESPONSIBILITIES/strong/ppemThe intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description./em/pullipstrongnbsp;/strongProcesses and manages purchase requisitions, accounts receivable/payable, billings, and operating reports, ensuring accuracy and compliance with City policies./p/liliDrafts and edits letters, memorandums, ordinances, resolutions, Council communications, and status reports./liliDevelops, maintains, and updates the Real Estate Division's filing and recordkeeping systems./liliAssists in maintaining effective communication between staff, visitors, and external business contacts./liliReceives public complaints and coordinates with staff and departments to resolve issues./liliAssists with lease management, including monitoring lease terms, payments, and expirations./liliConducts property research for City Projects./liliSupports appraisal, title research, negotiation, and acquisition of real estate for public projects./liliCoordinates meetings with Engineering, Planning, Legal, Parks, and other City departments./liliAssists with reviewing settlement statements, legal documents, appraisals, contracts, deeds, tax statements, and other real estate instruments./liliProcesses temporary street closure requests, including meeting with applicants, preparing interdepartmental communications, drafting correspondence for City Manager approval, handling payments and deposits, and verifying insurance compliance./liliProvides support at committee and community meetings, preparing notes, reports, and follow­ up correspondence./liliHandles daily payments, receipts, and cash deposits in accordance with the City's Cash Handling policy./liliPrepares reports and maintains accurate records of financial transactions and assists with budget preparation./liliMaintains the division's inventory of assets./liliPrepares and processes travel for the division when needed./liliOperates a City vehicle for official business; must maintain a valid Texas Driver License and a satisfactory driving record./liliAdheres to telephone courtesy protocols and professional standards./liliPerforms other duties as assigned./li/ulbrpstrongCOMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES/strong/ppstrongKnowledge of:/strong/pul style="margin-bottom: 3pt;"liKnowledge of cash handling, accounting, and record keeping/liliKnowledge of City of Laredo policies, procedures, and processes/liliKnowledge of modern office procedures and methods including computers and applicable software, such as Microsoft Office, AS400/liliKnowledge of English grammar, spelling, and punctuation/liliKnowledge of the methods and practices of assembling and analyzing data/li/ulpstrongSkills and Abilities:/strong/pul style="margin-bottom: 3pt;"liSkill in planning, organization, and time managementnbsp;/liliSkill in customer service delivery/liliSkill in performing a variety of duties, often changing from one task to another of a different nature/liliAbility to maintain attention to detail/liliAbility to maintain records, assemble and organize data, and prepare report/liliAbility to communicate effectively, both orally and in writing, in English and Spanish/liliAbility to establish and maintain effective working relationshipsnbsp;/liliAbility to speak before public groups and make presentations if necessary./liliAbility to take direction, prioritize tasks, and work independently with initiative./liliAbility to read and interpret maps, plats, surveys, and property descriptions./liliAbility to maintain accurate records and filing systems./liliAbility to maintain a valid Texas Driver License and a good driving record./li/ulpstrongWORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS/strong/pp id="isPasted"uPhysical Effort Requirements/u Position will have the following exposures/pul type="disc" style="margin-bottom: 3pt;"liOffice or similar indoor environment, relatively free from unpleasant environmental conditions or hazards./liliOccasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work./liliFrequent exposure to unpleasant environmental conditions and/or hazards. Majority of work performed outside or with exposure to risk./liliExerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met./li/ulpuWork Environment Locations/u Position will require the employee to work in the following types of work environments/ppSeldom/pul style="margin-bottom: 3pt;"liStreet environment (near moving traffic)/liliConstruction site/liliConfined spacenbsp;/li/ulpSometimes/pul style="margin-bottom: 3pt;"liOutdoor environment/liliWarehouse environment/li/ulpFrequently/pul style="margin-bottom: 3pt;"liVehicles/li/ulpOften/pul style="margin-bottom: 3pt;"liOffice or similar indoor environment/li/ulpuExposures/u Position will require the employee to be exposed to the following environmental elements/ppNever/pul style="margin-bottom: 3pt;"liCommunicable diseases/liliFumes or airborne particles/liliToxic or caustic chemicals or substances/li/ulpSeldom/pul style="margin-bottom: 3pt;"liIndividuals with known violent backgrounds/liliExtreme cold (below 32 degrees)/liliMoving mechanical parts/liliLoud noises (85+ decibels such as heavy trucks, jack hammers, construction)/li/ulpSometimes/pul style="margin-bottom: 3pt;"liIndividuals who are hostile or irate/liliExtreme heat (above 100 degrees)/li/ulpbr/ppuTravel/u Position will require the employee to travel/ppbr/ppNever:/pul type="disc" style="margin-bottom: 3pt;"liInternational travel/li/ulpbr/ppSeldom:/pul type="disc" style="margin-bottom: 3pt;"liNational travel/li/ulpSometimes:/pul type="disc" style="margin-bottom: 3pt;"liLocal travel/liliRegional travel/li/uldiv style="margin: 0 0 0.0001pt;"br/div/ph2Minimum Qualifications/h2pstrongRequired Education and Experience/strongul style="margin-bottom: 3pt;"li style="padding: 0; margin: 0;"Associate's degree or 60 completed college hours from an accredited college/university in Public Administration, Business Administration or related field./lili style="padding: 0; margin: 0;"At least five (5) years of experience in advanced administration support./li/ul/ph2Other Qualifications/h2pstrongRequired Licenses or Certifications/strongul style="margin-bottom: 3pt"li Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment./li/ulbrpstrong style="font-weight: 700; color: inherit; font-style: normal; text-indent: 0"As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment./strong/ppstrong style="font-weight: 700; color: inherit; font-style: normal; text-indent: 0"Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment./strong/ppstrong style="font-weight: 700; color: inherit; font-style: normal; text-indent: 0"Effective January 7, 2008, all persons in safety-sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing./strong/ppstrong style="font-weight: 700; color: inherit; font-style: normal; text-indent: 0"A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791-7480 two days prior to the scheduled interview and/or test if applicable./strong/pdiv style="color: inherit; font-style: normal; text-indent: 0; text-align: center"strongCity of Laredo is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity. All applicants who share this goal are encouraged to apply. Must be able to function in a principle-based organization that has a culture built on character and core values./strong/div/p