Procurement and Travel Specialist

div h4Job Details/h4 divstrongJob Location/strong: nbsp;nbsp;nbsp;Yakima, WA/div divstrongPosition Type/strong: nbsp;nbsp;nbsp;Full Time/div divstrongEducation Level/strong: nbsp;nbsp;nbsp;High School/div divstrongSalary Range/strong: nbsp;nbsp;nbsp;$24.00 - $27.50 Hourly/div divstrongTravel Percentage/strong: nbsp;nbsp;nbsp;Up to 25%/div divstrongJob Shift/strong: nbsp;nbsp;nbsp;Day/div /div h4Description/h4pspan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"strongPosition Summary:/strong/span/span/spanbr / span style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Under the direction of the Procurement and Travel Manager and in compliance with agency policies, the Procurement and Travel Specialist will receive requisitions for purchases, generate purchase order documents, and place orders. Will coordinate staff travel by arranging lodging accommodations, calculating advanced per diem allowances, preparing required travel documents, and reconciling expenses. Will provide technical support to the procurement process/system and must have the ability to effectively communicate and collect information from programs/departments on their purchasing needs, projects, and bid process to effectively utilize Catholic Charities and Catholic Charities Housing Services funds.nbsp;/span/span/spanbr / br / strong style="color:#000000; font-family:Arial,Helvetica,sans-serif; font-size:14px"Responsibilities:/strong/p ul lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Receives requisitions and analyzes for quality, specifications, and delivery requirements/span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Assign purchase order number and place order with appropriate vendor/contractor/span/span/span/li lispan style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"span style="color:#000000"Assists with ensuring vendors/contractors are verified through /spana href="http://www.sam.gov" target="_blank"span style="color:#000000"www.sam.gov/span/a/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Assists with preparing written bidnbsp;requests to vendors/contractors and evaluating vendors/contractors through various objective performance measures such as on time deliveries, service performance, price, etc./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Ensures purchase order documents are complete, filed, logged, and distributed to all appropriate programs/departments/span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Review and understand Catholic Charities written policy and procedures as applicable to the Procurement and Travel Specialistsrsquo; job duties/span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Identifies ways to improve workflows and processes to work smarter and increase efficiency/span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Works closely with the Catholic Charities accounts payable team to ensure efficient workflow/span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Assists with vendor entries, updates, status and documentation in accounting system/span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Coordinates staff travel/span/span/span ul lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Ensure all funder reimbursable travel expenses are coded and approved before any travel accommodations are reserved/span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Research and schedule hotel, flight, and ground transportation for overnight travel by staff and others such as job candidates and clients/span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Ensure all travel forms are filled out and approved before any reservation or booking is completed/span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Assist with obtaining all funder prepaid travel, hotel, flight, and per diem documentation/span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Review travel expense vouchers following staff overnight travel to ensure proper documentation, coding, and authorizations/span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Manage booking/purchasing documentation and reconcile monthly travel credit card statement/span/span/span/li /ul /li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"May be responsible for collecting and distributing mail, along with payment tracking/span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Represents Catholic Charities in the most positive manner with other staff, administrators, vendors, customers and the community we serve/span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Perform other duties as assigned/span/span/span/li /ul h4Qualifications/h4brpspan style="font-size:14px"span style="color:#000000"span style="font-family:Arial,Helvetica,sans-serif"strongJob Requirements:/strong/span/span/spanbr / span style="font-size:14px"span style="color:#000000"span style="font-family:Arial,Helvetica,sans-serif"The following requirements are those that are normally required for the performance of the Procurement and Travel Specialist position.nbsp; Any disabled applicant who does not meet one or more of the requirements, but who can perform the essential functions of the job (with or without reasonable accommodations) shall be deemed to meet these requirements./span/span/spanbr / br / span style="font-size:14px"span style="color:#000000"span style="font-family:Arial,Helvetica,sans-serif"stronguPhysical Requirements:/u/strong/span/span/spanbr / span style="font-size:14px"span style="color:#000000"span style="font-family:Arial,Helvetica,sans-serif"This position normally requires the physical demands of standing, walking, bending, lifting, or performing other work requiring low physical exertion, talking, and hearing on a regular basis to perform the job requirements. These physical demands are required up to 90% of the time./span/span/spanbr / br / span style="font-size:14px"span style="color:#000000"span style="font-family:Arial,Helvetica,sans-serif"stronguNon-Physical Requirements:/u/strong/span/span/span/p pspan style="font-size:14px"span style="color:#000000"span style="font-family:Arial,Helvetica,sans-serif"strongEducation/strong/span/span/span/p ul lispan style="font-size:14px"span style="color:#000000"span style="font-family:Arial,Helvetica,sans-serif"High school diplomanbsp;required/span/span/span/li lispan style="font-size:14px"span style="color:#000000"span style="font-family:Arial,Helvetica,sans-serif"Associatersquo;s degree from an accredited university is preferred/span/span/span/li /ul pspan style="font-size:14px"span style="color:#000000"span style="font-family:Arial,Helvetica,sans-serif"strongExperience/strong/span/span/span/p ul lispan style="font-size:14px"span style="color:#000000"span style="font-family:Arial,Helvetica,sans-serif"1 to 3 years of related experience required/span/span/span/li lispan style="font-size:14px"span style="color:#000000"span style="font-family:Arial,Helvetica,sans-serif"Knowledge and experience with computerized database system/span/span/span/li lispan style="font-size:14px"span style="color:#000000"span style="font-family:Arial,Helvetica,sans-serif"Experience working with government contracts desirable/span/span/span/li /ul pspan style="font-size:14px"span style="color:#000000"span style="font-family:Arial,Helvetica,sans-serif"strongSpecial Skills/strong/span/span/span/p ul lispan style="font-size:14px"span style="color:#000000"span style="font-family:Arial,Helvetica,sans-serif"Excellent written and verbal communication skills/span/span/span/li lispan style="font-size:14px"span style="color:#000000"span style="font-family:Arial,Helvetica,sans-serif"Experienced in Microsoft Office Suite/span/span/span/li /ul pspan style="font-size:14px"span style="color:#000000"span style="font-family:Arial,Helvetica,sans-serif"strongLicenses, Registration, Certification/strong/span/span/span/p ul style="list-style-type:disc" lispan style="font-size:14px"span style="color:#000000"span style="font-family:Arial,Helvetica,sans-serif"Valid Washington State Driverrsquo;s license and minimum liability insurance required by WA State/span/span/span/li lispan style="font-size:14px"span style="color:#000000"span style="font-family:Arial,Helvetica,sans-serif"Must be deemed insurable by Catholic Charitiesrsquo; liability insurance provider/span/span/span/li /ul pspan style="font-size:14px"span style="color:#000000"span style="font-family:Arial,Helvetica,sans-serif"strongEmployment is conditional upon:/strong/span/span/span/p ul style="list-style-type:disc" lispan style="font-size:14px"span style="color:#000000"span style="font-family:Arial,Helvetica,sans-serif"Being cleared by criminal background check and fingerprinting when required/span/span/span/li /ul pspan style="font-size:14px"span style="color:#000000"strongWork Schedule:/strongnbsp;Monday-Friday, 7:30am-4:30pmbr / strongWage Range:nbsp;/strong$24.00-$27.50 per hour, depending on experiencebr / strongBenefits:/strong/span/span/p ul lispan style="font-size:14px"span style="color:#000000"13 paid holidays, 12 days of vacation, 12 days of sick leave per year/span/span/li lispan style="font-size:14px"span style="color:#000000"Health insurance including medical amp; prescription coverage, with optional dental and vision insurance plans. Majority of premiums paid by Catholic Charities/span/span/li lispan style="font-size:14px"span style="color:#000000"Retirement 403(b) Plan: employee contributions commence upon employment; Catholic Charities contributes 2% of monthly income and matches up to 4% of employee contributions following 6 months of employment/span/span/li lispan style="font-size:14px"span style="color:#000000"Basic Life Insurance paid 100% by Catholic Charities/span/span/li lispan style="font-size:14px"span style="color:#000000"Flexible Spending Account eligibility following 6 months of employment/span/span/li lispan style="font-size:14px"span style="color:#000000"Education Assistance Program reimbursing up to $5,250 per year for approved continuing education after 6 months of employment/span/span/li lispan style="font-size:14px"span style="color:#000000"Additional voluntary insurances including supplemental life, accidental death amp; dismemberment (ADamp;D), critical illness, long term disability, accident, and ID theft/span/span/li lispan style="font-size:14px"span style="color:#000000"Employee Assistance Program includes 3 counseling sessions per year, legal consultations, financial coaching, and other wellbeing tools/span/span/li lispan style="font-size:14px"span style="color:#000000"Annual longevity awards begin at 5 years of employment/span/span/li /ul pbr / span style="font-size:14px"span style="color:#000000"It is the practice of Catholic Charities to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, sex, age, disability, citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation, gender expression, or any other characteristic protected by applicable law. Applicants from underrepresented backgrounds are encouraged to apply. We gladly offer reasonable accommodations to individuals with disabilities to support participation in the hiring process and employment./span/span/p