Administrative Assistant to the Principal, Durango Big Picture High School, 1.0 FTE

pDurango School District 9-R is accepting applications for the Administrative Assistant to the Principal at Durango Big Picture High School. This is a 10 month position, full time, 8hrs day, 40 hrs wk. Includes benefits and begins September 29, 2025./p pnbsp;/p pstrongnbsp;/strong/p pstrongJob Title:/strongnbsp;Administrative Assistant to the Principalnbsp; nbsp; nbsp;nbsp;strongPay Grade:/strongnbsp;ESP Salary Schedule/p pstrongJob Family:/strongnbsp;Administrative Supportnbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp;nbsp;strongFLSA Status:/strongnbsp;Non-exempt/p pstrongDepartment:/strongnbsp;School Basednbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp; nbsp;nbsp;strongPrepared Date:/strongnbsp;May 15, 2018; revnbsp;9/15/25/p pstrongTypical Work Year:nbsp;/strong10 months/p pnbsp;/p pstrongSUMMARY:/strongnbsp;Responsible for providing clerical and administrative support to the Principal at Durango Big Picture High School. Duties include maintaining the student records data base and student files; screening and directing phone calls and visitors; assisting with student enrollments and master schedule development; receiving and responding to inquiries and requests; maintaining student attendance; handling incoming and/or outgoing mail, warehouse orders, faxes, and E-mail; preparing documents./p pnbsp;/p pstrongESSENTIAL DUTIES AND RESPONSIBILITIES:/strongnbsp;To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The frequency and percentage of time of duties may vary based on building needs./p pnbsp;/p pspan style="font-weight: 400;"Maintain, monitor and manage an accurate student database according to federal and state laws and district policies and procedures. Add new students, withdraw students, change schedules and update personal information (parent/guardian, address, phone numbers, emergency contacts, etc.). Maintain accurate class lists. Retrieve, compile, download and provide data for reports that the principal needs, both internal and external, such as, but not limited to, course distribution, GP awards, enrollment projections, student funding, transportation needs, enrollment counts, testing, October Count, CDE reports, etc. Responsible for grade and progress reporting by ensuring teachers have properly entered all grades for their students. Oversee the distribution and processing of grade reporting cycles. Ensure report cards and progress cards are printed and mailed at appropriate times./span/p pspan style="font-weight: 400;"nbsp;/span/p pspan style="font-weight: 400;"Coordinate the student enrollment process by obtaining required paperwork, such as out of district records, birth certificates, etc., explaining school/district policies and procedures, establishing an appropriate schedule for the student and arranging for registration informational meetings if necessary. Mails student records and requested, purges files and/or arranges for necessary archiving./span/p pspan style="font-weight: 400;"nbsp;/span/p pspan style="font-weight: 400;"Assist the Principal in building the master schedule by inputting student course and schedule requests into the system, analyzing conflicts, performing schedule runs and using tools within student database software to develop a desired schedule. Ensure that each student has a complete and accurate schedule for the new year. Make student schedule corrections and changes as appropriate/span/p pspan style="font-weight: 400;"nbsp;/span/p pspan style="font-weight: 400;"Coordinate and oversee the course registration/pre-intent process by compiling, typing, verifying data and arranging for the printing of all registration materials; organizing conferences if needed; preparing and distributing all registration materials; and collecting schedule choices from students. Collaborate and establish timelines, both internal and external, for transitioning middle school students./span/p pspan style="font-weight: 400;"nbsp;/span/p pspan style="font-weight: 400;"Assists the Principal in coordinating student registration/progress events such as back to school nights, open houses, arena registration, parent/teacher conferences, orientations, college nights, registrations conferences, etc. Duties may include preparing materials, handouts, agendas, newsletters and the program planning book; arranging for staff coverage; creating signs/posters; making room arrangements; and publicizing the event./span/p pspan style="font-weight: 400;"nbsp;/span/p pspan style="font-weight: 400;"Support teachers with the use of the student information system as it pertains to gradebook and attendance systems./span/p pspan style="font-weight: 400;"nbsp;/span/p pspan style="font-weight: 400;"Assist with the transfer of transcript information to post-secondary institutions./span/p pnbsp;/p pspan style="font-weight: 400;"Assist with the food service program at Big Picture High School; ensure that lunches and breakfasts are ordered, accounted for, reported, and served./span/p pspan style="font-weight: 400;"nbsp;/span/p pspan style="font-weight: 400;"Engage in ongoing professional development./span/p pspan style="font-weight: 400;"nbsp;/span/p pspan style="font-weight: 400;"Ongoing:nbsp; Perform other duties as assigned, including providing back-up coverage to other positions, registering new students, assisting students in the health clinic and contacting parents/guardians as necessary.nbsp; Clinic duties may include assisting students with minor injuries and illnesses, dispensing authorized medication, contact parents or emergency medical personnel if needing and keeping accurate records of care given./span/p pspan style="font-weight: 400;"nbsp;/span/p pnbsp;/p pstrongEDUCATION AND TRAINING:/strongnbsp;High school diploma or equivalent./p pnbsp;/p pstrongEXPERIENCE:/strongnbsp;Experience is preferred but may not be necessary for hiring./p pnbsp;/p pstrongCERTIFICATES, LICENSES, REGISTRATIONS:/strongnbsp;Criminal background check required for hire. CPR and First Aid training preferred at hire; required one month after hire. Meds administration required one month after hire./p pnbsp;/p pstrongTECHNICAL SKILLS, KNOWLEDGE, ABILITIES:/strongnbsp;/p ul liOral and written communication skills.nbsp;/li liEnglish language skills; multilingual skills preferred. nbsp;/li liInterpersonal relations skills./li liPersonal computer and keyboarding skills./li liCustomer service and public relations skills./li liCritical thinking and problem solving skills./li liAbility to maintain confidentiality in all aspects of the job./li liAbility to manage multiple tasks/priorities with frequent interruptions./li liAbility to promote and follow Board of Education policies, Superintendent policies and building/department procedures./li liAbility to communicate, interact and work effectively and cooperatively in a team setting/li liAbility to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator./li /ul pnbsp;/p pstrongMATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:/strongnbsp;/p ul liOperating knowledge of and experience with personal computers and peripherals./li liOperating knowledge of and experience with Microsoft Office, email/calendar systems, financial software, publishing software./li /ul pstrongOperating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, Email, etc./strongspan style="font-size: 10pt;"nbsp;/span/p pnbsp;/p pDurango School District 9-R is an equal opportunity educational institution and will not discriminate on the basis of race, color, sex, religion, national origin, ancestry, creed, age, marital status, sexual orientation, genetic information, disability or need for special education services in admissions, access to treatment, or employment in educational programs or activities which it operates, or any other applicable status protected by federal, state or local law. For information regarding civil rights or grievance procedures, contact Laura Galido, Compliance Officer, Durango School District 9-R, 201 E 12th Street, Durango, CO 81301, (970) 247-5411, lgalido@durangoschools.org, or the Office for Civil Rights, U.S. Department of Education, 1244 Spear Boulevard, Suite 310, Denver, CO 80204-3582, (303) 844-5695./p