040, Unit Secretary - IP Support - Part-time

Min: USD $16.77/Hr. Max: USD $25.99/Hr. Overview: p style="margin: 0px;"span style="font-size: 12pt; font-family: Calibri, sans-serif;"Serves as the primary communication and information “hub” for the unit, answering telephones and patient call lights and ensuring that appropriate parties receive information in an expeditious manner.  Enters patient orders into the electronic medical record in a timely manner with a high degree of accuracy.  Performs complex secretarial and receptionist functions including ordering and stocking needed supplies and equipment, filing, copying, and printing patient data reports for the department. Patient care tasks may be performed in accordance with established policies, procedures, and guidelines.  Embodies the Memorial Health System Performance Excellence Standards of Safety, Courtesy, Quality, and Efficiency that support our mission, vision and values./span/p Qualifications: table style="border-collapse: collapse;" width="637"tbodytrtd style="width: 477.9pt; border: solid #D9D9D9 1.0pt; padding: 0in 5.4pt 0in 5.4pt;" width="637"p style="margin: 0px;"span style="font-size: 12pt;"emspan style="font-family: 'Calibri',sans-serif;"Education:/span/em/span/pp style="margin-left: .25in;"span style="font-size: 12pt;"span style="font-family: Symbol;"·       /spanspan style="font-family: 'Calibri',sans-serif;"High school graduate or GED required, associates or bachelor’s degree preferred./span/span/p/td/trtrtd style="width: 477.9pt; border: solid #D9D9D9 1.0pt; border-top: none; padding: 0in 5.4pt 0in 5.4pt;" width="637"p style="margin: 0px;"span style="font-size: 12pt;"emspan style="font-family: 'Calibri',sans-serif;"Licensure/Certification/Registry:/span/em/span/pp style="margin-left: .25in;"span style="font-size: 12pt;"span style="font-family: Symbol;"·       /spanspan style="font-family: 'Calibri',sans-serif;" /span/span/p/td/trtrtd style="width: 477.9pt; border: solid #D9D9D9 1.0pt; border-top: none; padding: 0in 5.4pt 0in 5.4pt;" width="637"p style="margin: 0px;"span style="font-size: 12pt;"emspan style="font-family: 'Calibri',sans-serif;"Experience:/span/em/span/pp style="margin-left: .25in;"span style="font-size: 12pt;"span style="font-family: Symbol;"·       /spanspan style="font-family: 'Calibri',sans-serif;"Two (2) years secretarial or comparable clerical experience required.  /span/span/pp style="margin-left: .25in;"span style="font-size: 12pt;"span style="font-family: Symbol;"·       /spanspan style="font-family: 'Calibri',sans-serif;"Medical Office Assistant certificate or one (1) year of business or other related college coursework may be considered in lieu of clerical experience./span/span/p/td/trtrtd style="width: 477.9pt; border: solid #D9D9D9 1.0pt; border-top: none; padding: 0in 5.4pt 0in 5.4pt;" width="637"p style="margin: 0px;"span style="font-size: 12pt;"emspan style="font-family: 'Calibri',sans-serif;"Other Knowledge/Skills/Abilities:/span/em/span/pp style="margin-left: .25in;"span style="font-size: 12pt;"span style="font-family: Symbol;"·       /spanspan style="font-family: 'Calibri',sans-serif;"Demonstrates excellent interpersonal and customer service skills./span/span/pp style="margin-left: .25in;"span style="font-size: 12pt;"span style="font-family: Symbol;"·       /spanspan style="font-family: 'Calibri',sans-serif;"Knowledge of medical terminology is strongly preferred./span/span/pp style="margin-left: .25in;"span style="font-size: 12pt;"span style="font-family: Symbol;"·       /spanspan style="font-family: 'Calibri',sans-serif;"Proficient with personal computers and software (including Microsoft Excel, Word, Outlook, and PowerPoint)./span/span/pp style="margin-left: .25in;"span style="font-size: 12pt;"span style="font-family: Symbol;"·       /spanspan style="font-family: 'Calibri',sans-serif;"Demonstrates initiative, self-direction, motivation, and a proven ability to work successfully with a variety of people and disciplines.  /span/span/p/td/tr/tbody/table Responsibilities: olli style="margin-left: .25in;"span style="font-size: 12pt;"strongspan style="font-family: 'Calibri',sans-serif;"Communication/span/strong/span/li/olullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Promptly and courteously greets others in a friendly manner./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Receives and directs others by using AIDET and Greet Feet./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Within scope of job description, responds to questions and provides direction./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Facilitates telephone, verbal, written, and electronic communication with nursing staff, physicians, patients, and visitors promptly, accurately, and professionally./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Consistently uses the Physician Profile to ascertain the correct method/number to page physicians./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Updates and maintains call light system assignments accurately and efficiently during each shift./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Appropriately utilizes the Patient Tracking system in communicating with the Patient Placement Office./span/li/ulol start="2"li style="margin-left: .25in;"span style="font-size: 12pt;"strongspan style="font-family: 'Calibri',sans-serif;"Information Processing/span/strong/span/li/olullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Prioritizes stat orders and immediate needs./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Processes orders accurately./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Accurately inputs data into the electronic medical record and maintains accurate paper records for those items that are not computerized./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Refers patient/visitor concerns to nursing and/or customer service staff./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Refers news media to nursing or public relations staff./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Demonstrates safe, accurate, and effective use of office equipment./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Writes legibly and clearly./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pol start="3"li style="margin-left: .25in;"span style="font-size: 12pt;"strongspan style="font-family: 'Calibri',sans-serif;"Medical Records Maintenance/span/strong/span/li/olullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Assembles chart forms./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Puts patient identifier on all chart forms./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Thins charts when needed and forwards documents to Medical Records./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Files patient data after review by nurse. /span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Sends discharge patient record to Medical Records./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Gathers and copies appropriate paperwork from the RN for patient transfers to other units and facilities./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Manages large amounts of sensitive and confidential information concerning patient and family information in medical documents./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pol start="4"li style="margin-left: .25in;"span style="font-size: 12pt;"strongspan style="font-family: 'Calibri',sans-serif;"Service Requisitions/span/strong/span/li/olullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"In partnership with the Nursing Material Specialists, assures adequate supplies are available./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Reviews receipts of new supplies and equipment upon arrival; validates accuracy and places supplies in assigned location./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Sends service requisitions to interdisciplinary departments./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Promptly and accurately enters data and maintains unit activity sheets as directed./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Maintains equipment logs and facilitate maintenance of equipment with Biomed or appropriate department./span/li/ulp style="margin-left: .25in;"span style="font-size: 12pt;"strongspan style="font-family: 'Calibri',sans-serif;" /span/strong/span/pol start="5"li style="margin-left: .25in;"span style="font-size: 12pt;"strongspan style="font-family: 'Calibri',sans-serif;"Embodies the Memorial Health System Performance Excellence Standards of Safety, Courtesy, Quality, and Efficiency that support our mission, vision and values:/span/strong/span/li/olullispan style="font-size: 12pt;"stronguspan style="font-family: 'Calibri',sans-serif;"SAFETY:/span/u/strongspan style="font-family: 'Calibri',sans-serif;" emPrevent Harm/em - I put safety first in everything I do.  I take action to ensure the safety of others./span/span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-size: 12pt;"stronguspan style="font-family: 'Calibri',sans-serif;"COURTESY:/span/u/strongspan style="font-family: 'Calibri',sans-serif;" emServe Others/em - I treat others with dignity and respect.  I project a professional image and positive attitude./span/span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-size: 12pt;"stronguspan style="font-family: 'Calibri',sans-serif;"QUALITY:/span/u/strongspan style="font-family: 'Calibri',sans-serif;" emImprove Outcomes /em- I continually advance my knowledge, skills and performance.  I work with others to achieve superior results./span/span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-size: 12pt;"stronguspan style="font-family: 'Calibri',sans-serif;"EFFICIENCY:/span/u/strongspan style="font-family: 'Calibri',sans-serif;" emReduce Waste/em - I use time and resources wisely.  I prevent defects and delays./span/span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pol start="6"li style="margin-left: .25in;"span style="font-size: 12pt;"strongspan style="font-family: 'Calibri',sans-serif;"Unit Operations/span/strong/span/li/olullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Utilizes time and resources effectively and efficiently./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Assists in maintaining safe environment and reports unsafe conditions./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Completes assigned tasks accurately and timely./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Completes basic patient care tasks as directed by registered nurse./span/lili style="margin-left: .75in;"span style="font-family: Calibri, sans-serif; font-size: 12pt;"Freshens drinking water./span/lili style="margin-left: .75in;"span style="font-family: Calibri, sans-serif; font-size: 12pt;"Serves/collects food trays./span/lili style="margin-left: .75in;"span style="font-family: Calibri, sans-serif; font-size: 12pt;"Responds to call lights and bed/chair alarms./span/lili style="margin-left: .75in;"span style="font-family: Calibri, sans-serif; font-size: 12pt;"Provides 1:1 direct and constant patient observation as delegated./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Expedites timely admission, discharge, and transfer of patients to facilitate patient flow. /span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Participates in QI activities; maintaining logs, statistical records, and data collection. /span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Acts as a preceptor as needed. /span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Handles medications delivered from pharmacy directly or through the pneumatic tube system. Relocates these medications, in original containers, to designated secure storage locations or delivers directly to appropriate licensed staff. /span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"May serve as the second person to witness the wasted amount of a controlled substance in the Pyxis./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Assists with stocking unit supply stations./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pol start="7"li style="margin-left: .25in;"span style="font-size: 12pt;"strongspan style="font-family: 'Calibri',sans-serif;"Accountability/span/strong/span/li/olullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Complies with established policies, procedures, standards, and guidelines./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Follows the chain of command./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Consistently utilizes time and resources effectively and efficiently./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Maintains cleanliness of unit, service area, and equipment./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Cooperates with all members of the healthcare team./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Enthusiastically supports and participates in planned changes./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Accepts responsibility for accurate and timely completion of tasks as assigned./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pullispan style="font-family: Calibri, sans-serif; font-size: 12pt;"Upholds the mission and vision of MHS./span/li/ulp style="margin: 0px;"span style="font-family: Calibri, sans-serif; font-size: 12pt;" /span/pol start="8"li style="margin-left: .25in;"span style="font-size: 12pt;"strongspan style="font-family: 'Calibri',sans-serif;"Performs other related work as required or requested./span/strong/span/li/olp style="margin: 0px;"span style="font-size: 12pt;"emspan style="font-family: Calibri, sans-serif;" /span/em/span/pp style="margin: 0px;"span style="font-size: 12pt;"emspan style="font-family: 'Calibri',sans-serif;"The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job.  Incumbents may be requested to perform tasks other than those specifically presented in this description./span/em/span/p