Billing Specialist - join a top law firm with a friendly environment

Top national law firm is seeking a Legal Billing Specialist.

The role has a hybrid model with a minimum of three in-office days per week. Some travel may be required for training and meetings.

As the firm’s Legal Billing Specialist, you will gather data, calculate charges and fees, manage accounts receivables, create invoices and resolve billing discrepancies for billing purposes. 

Duties:

·       Compile, review, verify accuracy of, and send monthly (e-bills and pdf) bills to clients, handling a high volume of bills each month.

·       Execute complex bills in a timely manner (including multiple discounts by matter, split-party billing, alternative fee arrangements, etc.).

·       Manage accounts/invoices in the third-party e-billing systems (including coordination/ communication with attorneys regarding short pays, invoice rejections, appeals, budget requirements, status updates, accruals and other requested information). Follow-up to confirm e-bills are successfully process/approved/paid.

·       Update billing rates/billing arrangements and propose new billing formats/templates as needed.

·       Research and respond to billing inquires, issues or problems.

·       Create billing schedules and other billing analyses, as needed.

·       Follow firm billing policies and procedures (i.e. firm write-off policies).

·       Effectively interact and communicate with attorneys, staff and clients. 

·       Ensure strict confidentiality at all times.

·       Assist with special projects as requested.

Requirements

·       College (bachelor’s) degree preferred.

·       At least five years’ prior hands-on billing experience in a law firm. 

·       Experience using 3E and eBilling Hub, preferred. 

·       Proficiency with MS Office, particularly MS Excel.

·       Strong attention to detail.

·       Ability to multi-task, prioritize, organize workflow and use time efficiently.

·       Perform at a high level in a fast-paced environment.

·       Adapt to ever-changing work priorities.

·       Ability to follow through on tasks with minimal supervision and follow-up on own initiative.

·       Flexibility to adapt to differing work hours when overtime is needed to meet client requests.

·       Excellent communication (oral and written), analytic and problem-solving skills.

Compensation

$85,000 - $95,000 annually, depending on qualifications and experience.