Administrative Assistant

LHH Recruitment Solutions is seeking a detail-oriented and proactive Administrative Assistant to support our client's vendor management operations. The ideal candidate will have strong organizational skills, excellent communication abilities, and a background or familiarity with the trades. This role is essential in ensuring smooth coordination between internal teams and external vendors. Responsibilities:

• Serve as the primary point of contact for vendor communications and scheduling.
• Assist in onboarding new vendors, including documentation and compliance checks.
• Maintain and update vendor records, contracts, and service agreements.
• Coordinate purchase orders, invoices, and payment tracking.
• Support project managers and field teams with administrative tasks related to vendor services.
• Monitor and report on vendor performance and service delivery.
• Help resolve issues or delays in vendor-related workflows.
• Prepare reports, meeting notes, and correspondence as needed.

Qualifications:

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• 2+ years of administrative experience, ideally in a vendor-facing role.
• Experience or familiarity with trades (construction, maintenance, etc.) is a strong plus.
• Proficiency in Microsoft Office Suite and vendor management systems.
• Strong written and verbal communication skills.
• Ability to multitask and manage competing priorities in a fast-paced environment.

Hours:

• 9:00am - 5:00pm
• Monday through Friday

Worksite Type:

• 100% in office

Employment Type:

• Contract to Hire

At LHH Recruitment Solutions, our colleagues specialize in eight different practice areas including Human Resources. Connect with a Recruitment Specialist today by submitting your resume via the Apply button.

Pay Details: $24.00 to $27.00 per hour

Search managed by: Coral Dunn

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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