Payroll Specialist

Position Summary: The Payroll Specialist is responsible for the accurate and timely processing of payroll while ensuring compliance with multi-state employment and tax laws.

Reports To: HR Manager

Essential Duties & Responsibilities:

●       Ensures accurate and timely processing of payroll for assigned clients which includes but not limited to new hires, terminations, salary changes, benefits, garnishments, taxes and other employee payroll related changes.

●       Collects all supporting documentation needed for payroll processing support which includes signed offer letters, approved timesheets, written approvals, and other documents as necessary.

●       Process off-cycle payrolls as needed after approval from management.

●       Prepares manual checks or direct deposits due to payroll errors or final paychecks in accordance with applicable state and federal laws with permission from management

●       Partners with the Accounting team to ensure payroll reconciles to the general ledger.

●       Reconciles each payroll’s cash requirement amounts and ensures all applicable tax deposits are made accurately.

●       Creates and maintains annual payout reconciliations for all payrolls processed.

●       Reconciles quarterly tax reports for all federal, state, and/or local taxes.

●       Manages multi-state payroll accounts  including registrations, tax deposits, and general account maintenance.

●       Creates and maintains late-hire & termination calculation worksheets for clients.

●       Ensures retirement contributions are made timely for applicable clients.

●       Creates payroll calendars for clients as needed.

●       Prepares and maintains accurate records and reports of payroll transactions in an organized fashion.

●       Supports the completion of the client's annual audit by responding promptly to all  requests.

●       Partners with HR to ensure client and employee payroll concerns are resolved timely and accurately.

●       Ensures compliance with federal, state and local payroll, wage, and hour laws.

●       Facilitates workers compensation audits as needed.

●       Reconciles and reviews  Form W-2 and W-3 for accuracy.

●       Provides best-in-class client service to all parties, internal and external, which includes accuracy of work, and effective communication.

●       Other duties as assigned.

Supervisory Responsibilities:

●      N/A

Required Skills/Abilities:

●       Knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.

●       Knowledge of federal, state and local payroll, wage, and hour laws.

●       Proficient with payroll software or ability to learn efficiently and effectively

●       Excellent organizational skills and attention to detail.

●       Strong analytical and problem-solving skills.

●       Proficient mathematical capabilities.

●       Proficient with Microsoft Office Suites, specifically Excel.

●       Ability to multi-task and work under pressure or deadlines.

●       Strong time-management skills.

Education & Experience:

●       High school diploma or equivalent required.

●       Two years of experience in payroll processing.

●       Certified Payroll Professional (CPP) credentials preferred; if not currently certified, must have the ability to obtain within one year.

Hours & Travel:

●       Occasional travel may be required to meet client needs.