Administration Coordinator

We are seeking a detail-oriented Administrative Support professional to assist with daily operations in our industrial and shipyard locations. This position plays a vital role in supporting project teams, management, and field staff to ensure smooth workflow and compliance with company and client requirements.

Responsibilities

• Provide administrative support to project managers, supervisors, and field teams.

• Prepare, organize, and maintain documentation including work orders, timesheets, safety records, and compliance reports.

• Assist with scheduling, coordinating meetings, and tracking deadlines.

• Handle data entry, filing, and recordkeeping (digital and paper).

• Communicate with employees, clients, and vendors via phone, email, and in person.

• Support HR functions such as onboarding, training coordination, and maintaining personnel files.

• Monitor supply inventory and process purchase requests for project and office needs.

• Ensure adherence to company policies, safety standards, and shipyard requirements.

Requirements

• Previous administrative or clerical experience preferred (industrial, construction, or shipyard environment a plus).

• Strong computer skills (MS Office Suite, data entry, scheduling tools).

• Excellent written and verbal communication skills.

• Highly organized with the ability to multitask in a fast-paced environment.

• Must be a U.S. citizen or authorized to work in the U.S.

• Ability to pass background check and drug screening.

• TWIC card a PLUS