HR Coordinator - CA - Now Hiring

SUMMARY:  

The HR Coordinator is the onsite human resources support for our employees and managers, while working closely with a centralized HR team that manages core HR functions. This role focuses on providing day-to-day onsite HR support, coordinating recruiting activities, and leading new hire onboarding to ensure a positive employee experience. The HR Coordinator also assists with HR administration, compliance, and employee relations at the local level, while escalating complex issues to the centralized HR team. 

ESSESNTIAL DUTIES AND RESPONSIBILITIES: 

• Serve as the onsite HR point of contact for employees and managers, providing guidance on HR policies and procedures while escalating complex matters to the centralized HR team.
• Coordinate recruiting activities in partnership with the central recruiting team, including scheduling interviews, coordinating candidate visits, and assisting with local candidate communications.
• Prepare and distribute new hire packets, conduct onboarding sessions, and ensure compliance with California-specific new hire notices, I-9 verification, and wage theft prevention requirements.
• Partner with managers and the central HR team to facilitate a smooth new hire orientation and first-day experience.
• Coordinate employee equipment needs, including issuing laptops, ID badges, access cards, uniforms, or phones, ensuring proper documentation, return, and tracking in partnership with IT and Facilities.
• Maintain onsite HR records and personnel files in compliance with the California Privacy Rights Act (CPRA) and organizational standards.
• Support employee status changes, transfers, and terminations, ensuring timely processing of paperwork and final pay requirements under California law.
• Assist with tracking and coordination of employee leaves of absence, including CFRA, PDL, Paid Sick Leave, and Pregnancy Disability Leave, in collaboration with the centralized HR team.
• Provide onsite support for compliance with California labor laws, including rest/meal breaks, overtime rules, required postings, and workplace safety requirements.
• Coordinate local logistics for required California trainings, such as Harassment Prevention (AB 1825/2053/SB 1343), and maintain accurate records.
• Partner with payroll to ensure accurate timekeeping and overtime compliance.
• Assist with local employee relations matters by documenting concerns, gathering information, and escalating to the centralized HR team for resolution.
• Support HR projects and initiatives rolled out by the centralized HR team, including open enrollment, performance reviews, and policy updates.

EXPERIENCE, EDUCATION AND CERTIFICATIONS: 

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• 1–2 years of HR administrative or coordinator experience; California HR experience required.
• Knowledge of California employment laws and regulations (meal/rest periods, CFRA, PDL, Paid Sick Leave, final pay requirements).
• SHRM-CP, PHR, or PHR- CA certification preferred.

PRE-EMPLOYMENT REQUIREMENTS: 

• Must have reliable transportation, a valid driver's license, and the minimum state required liability auto insurance.    
• Be medically cleared for communicable diseases and have all immunizations up to date before engaging in direct participant contact.    
• Pass a comprehensive criminal background check that may include, but is not limited to, federal and state Medicare/Medicaid exclusion lists, criminal history, education verification, license verification, reference check, and drug screen.