Legal Secretary Assistant

Job Title: Legal Secretary – In-House Legal Department

Location: Los Angeles, CA

Job Type: Full-Time

About the Role:

We are looking for a highly organized and detail-oriented Legal Secretary to join our in-house legal team. This position plays a key administrative role, supporting attorneys with day-to-day operations including document preparation, scheduling, filing, and communication management. The ideal candidate is dependable, discreet, and well-organized.

Key Responsibilities:

• Prepare, proofread, and format legal correspondence, contracts, and internal documents
• Manage calendars, schedule meetings, and coordinate logistics for legal team activities
• Maintain and organize legal files, both electronically and in physical form
• Track litigation and contract deadlines, filings, and legal responses, and ensure timely follow-up
• Coordinate discovery requests.
• Assist with processing and routing legal documents for review, approval, and signature
• Communicate professionally with internal departments and external parties, including vendors and legal representatives
• Support attorneys in compiling materials for meetings, presentations, and filings
• Handle routine administrative tasks such as billing support, expense tracking, and mail processing
• Assist in maintaining confidentiality protocols and ensuring compliance with internal procedures

Qualifications:

• High school diploma required; Associate’s degree or legal secretary certification preferred
• 2+ years of administrative experience in a legal or corporate environment
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Experience using document management and e-signature platforms (e.g., DocuSign, SharePoint)
• Strong grammar, spelling, and document formatting skills
• Excellent organizational and multitasking abilities
• High level of discretion and ability to handle confidential information
• Strong communication and interpersonal skills

Preferred Qualifications:

• Prior experience supporting a legal department or corporate counsel team
• Familiarity with basic legal terminology and contract organization

Experience in a retail, operations, or fast-paced corporate environment