Education Programs Assistant

#CA-SS

This position will assist with three PM&R Fellowship programs in Neuromuscular Medicine, Pediatric Rehabilitation Medicine, and Sports Medicine. Administrative responsibility includes documenting and reporting educational activity for the purpose of the department's fellowship training programs certification. Manage administrative functions of the PM&R fellowship programs including the ACGME Sports Medicine fellowship, the ACGME Neuromuscular Disease (NMD) Medicine fellowship, the ACGME Pediatric Rehabilitation Medicine fellowship, and various non-ACGME research and/or clinical fellowship programs. Utilize independent judgment, be proactive to assure policies and procedures are being followed and make recommendations for program improvement. Collaborate for the development and implementation of strategic plans. This position will also facilitate department outreach and website maintenance and provide support for internal communication initiatives, campus outreach, training and events. Assist in the development and coordination of marketing materials.

Apply By Date October 4, 2025 at 11:59PM

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Knowledge and experience with computers and various software programs using Word, Excel, PowerPoint and Adobe Creative Suite.
• Experience writing, editing and producing reports and various types of professional publications in print, digital and online formats.
• Experience writing, editing and distributing news releases and newsletters.
• Experience communicating verbally and in writing with a diverse clientele.
• Experiencing utilizing social media platforms such as Facebook, Twitter, YouTube and/or blogs.
• Project management skills to develop, manage and complete projects successfully, meeting established goals, budget and timelines.
• Ability to think independently and work proactively to assure university and department goals are met.
• Planning skills to analyze program goals and objectives to make accurate short and long-term projections to establish program needs and resource requirements, and to secure potential sources of funds and revenue to meet those requirements.
• Demonstrated political acumen to work in an academic office environment in an executive support capacity.
• Ability to represent program directors with tact and discretion to all constituencies.
• Ability to exercise independent judgment and make effective decisions based on campus and University priorities, resources, and policies.
• Ability to effectively handle sensitive information and difficult situations and maintain confidentiality.
• Excellent communication and interpersonal skills to communicate efficiently and effectively (both orally and in writing) with all levels of academic, administrative, clinical, and staff personnel.
• Skills to analyze complex data from a wide variety of sources, interpret policies and procedures and communicate to the faculty, staff, residents, fellows, and students.
• Demonstrated skill and ability to operate a computer utilizing various software programs

Preferred Qualifications

• Prior experience with independent execution of UCDH fellowship program activities.
• Experience with UCDH education programs reporting database.
• Skill to analyze and evaluate complex information, data or problems in an objective manner.
• Knowledge of the University' professional, academic, and research objectives to act with minimum direction on behalf of the residency program director.
• Thorough working knowledge of ACGME requirements, ABPMR requirements, state licensing regulations and codes, ECFMG guidelines, University administrative personnel policies and procedures relevant to collective bargaining agreements, affiliation agreements, affirmative action and health/safety guidelines pertaining to the fellowship program.

Key Responsibilities

• 60% - Fellowship Program Administration
• 30% - Web Content Management and Marketing/Event Support
• 10% - Administrative Support

Department Overview

The Department of Physical Medicine and Rehabilitation (PM&R) is a School of Medicine academic/research/clinical department of 30 faculty members, 3 Fellows, 14 Residents, and approximately 20 staff members. The department is an active academic department, providing teaching, research and clinical service in the School of Medicine.

POSITION INFORMATION

• Salary or Pay Range: $29.40 - $42.14
• Salary Frequency: Hourly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• UC Job Code: 004722
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Mon-Fri 8:00AM to 4:30PM
• Location: Ellison Ambulatory Care Center (HSP098)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)
• This is not a H1-B visa opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy or and our .

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our , our and for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit:

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: