Purchasing Coordinator

Position: Purchasing Coordinator 

Pay Rate: $23.00 - $25.00 /hourly

Location: Modesto, CA

Schedule: Monday - Friday | 8:00am - 5:00pm

Job Description: 

We are seeking a Purchasing Coordinator who will assist the Purchasing Manager in all facets and activities in the operation of the Purchasing Department.

Duties and Responsibilities:

• File & Community Setup
• Create and manage subcontractor/supplier/consultant files (MSA/MCA, W9, insurance, etc.)
• Set up file drawers and digital folders for new communities
• Format and upload community-specific documents (scopes of work, price sheets, draw schedules)
• Create superintendent and lot files; maintain all executed contracts and specs
• Document Distribution
• Send bid results and new release notices to vendors and supers
• Manage Outlook groups for each community
• Distribute payment schedules and include required supporting docs (e.g. pricing matrices)
• Share updated specs and pre-lien forms with subcontractors
• Community Binders & Sales Materials
• Prepare binders for supers, sales, escrow, design center (within 1 month of flooring award)
• Maintain sales feature books in PowerPoint
• Rebates
• Track and process manufacturer rebates quarterly
• Set up projects with builder partnerships using spec sheets
• Samples
• Collect, label, and distribute samples (cabinets, countertops, flooring, etc.)
• Ensure timely delivery for model and sales use
• Land & Architecture Contract Support
• Set up project folders for Land/Architecture teams
• Enter pricing into ECI Marks system
• Additional Duties
• Assist other departments, troubleshoot daily issues
• Cross-train as needed and complete tasks independently once trained

Qualifications:

• Builder Options Coordination and/or Construction Purchasing Assisting experience is required. 
  • Experience will be accepted if office work experience is with a technical or color related trade subcontract, such as: Framer, Electrician, Plumber, HVAC, Countertops, Flooring, etc.
• Prior construction experience is preferred
• Prior experience with ECI Marks Systems software is preferred
• High school diploma required; some college preferred
• Word, Excel, Data Entry, and Customer Service assessments are required.
• Proficient in computers, including all Microsoft Programs
• Strong communication skills, both oral and written, are required
• Ability to continuously project a positive image of the company when dealing with homeowners, subcontractors and the general
• public, while maintaining a courteous and even temper when dealing with all types of situations
• Ability to read and interpret documents such as operating and administrative instructions, and follow set procedures
• Ability to write clear correspondence