Admin Svcs Coordinator

We are looking for an Administrative Services Coordinator to join our team in Houston, TX. This is a long-term contract position that offers an opportunity to contribute to a dynamic and collaborative environment. The ideal candidate will perform a variety of administrative and financial tasks, ensuring smooth operations and effective communication with stakeholders.

Responsibilities:

• Provide general office support, including document management, filing, and coordination of routine administrative tasks.

• Maintain tenant, vendor, and property records, such as insurance certificates and lease abstracts, in compliance with established standards.

• Open and track work orders, coordinating with vendors to monitor the status of assigned tasks.

• Assist with lease administration activities, including lease setup, updates, and reporting, as well as preparing internal lease documents.

• Process accounts payable and accounts receivable, including coding invoices, inputting data into accounting systems, and reconciling accounts.

• Prepare accounts receivable status worksheets and assist in resolving discrepancies.

• Handle vendor communications and ensure timely completion of assigned responsibilities.

• Utilize Microsoft Office Suite to create reports, correspondence, and other documentation as needed.

• Support financial processes by performing ad hoc calculations and generating reports.

• Collaborate with team members and stakeholders to address inquiries and provide effective solutions.

• High school diploma or equivalent education is required.

• 1-2 years of experience in administrative or related fields.

• Proficiency in Microsoft Office Suite and basic computer functions.

• Strong ability to understand and interpret instructions, short correspondence, and memos.

• Excellent written and verbal communication skills, including the ability to prepare routine reports and correspondence.

• Basic knowledge of financial principles, including the ability to calculate figures such as percentages.

• Analytical skills to solve standard problems and carry out instructions in typical situations.

• Ability to manage multiple tasks effectively while maintaining attention to detail.