Accounting Assistant - Accounts Payable

Job Description:

As an Accounting Assistant, you will play an essential role in supporting the financial operations of our company. Your attention to detail, organizational skills, and knowledge of accounts payable processes will contribute to accurate and efficient financial transactions. Responsibilities:

1.Accounts Payable:
• Process invoices, verify accuracy, and ensure timely payment to vendors.
• Match invoices with purchase orders and receiving reports.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor records and ensure compliance with company policies.
2. Credit Card Reconciliation:
• Record and categorize credit card transactions in the accounting system.
• Obtain and verify supporting documentation for all credit card expenses.
• Assist in reconciling monthly credit card statements.
• Ensure compliance with company expense policies.
3. Purchase Orders (PO):
• Generate and process purchase orders in accordance with company policies.
• Monitor outstanding POs and follow up with vendors and internal teams.
• Ensure proper coding and approval of purchases before processing.
• Maintain accurate records of Pos and assist in audits when required.
4. Financial Data Entry and Reconciliation:
• Enter financial data into the accounting system accurately and in a timely manner.
• Reconcile billing data with project contracts and budgets.
5. Reporting and Documentation:
• Generate financial reports and summaries.
• Maintain accurate and organized electronic and physical records.
6. Collaboration:
• Collaborate with project managers, construction teams, and customers to ensure accurate billing and compliance.
7. Miscellaneous Tasks:
• Perform other duties as assigned.

Qualifications:
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience) (preferred).
• 1-3 years of experience in accounts payable or general accounting in the construction industry (required).
• Proficiency in accounting software (e.g., QuickBooks, SAP, NetSuite) and Microsoft Office Suite.
• Knowledge of accounting principles and financial regulations.
• Strong attention to detail and accuracy in data entry and financial calculations.
• Excellent organizational skills with the ability to manage multiple tasks.
• Effective communication skills for interacting with internal teams and customers.
• Ability to work independently and as part of a team to meet deadlines.
• Strong problem-solving abilities and proactive attitude.
• Self-Starter.
• QuickBooks experience (certified preferred).
• Discretion in handling sensitive financial and customer information.                                                                              This job This description outlines the key responsibilities and qualifications for an Accounting Assistant (AP). The role requires expertise in construction, accounting processes, attention to detail, and effective communication skills to support accurate billing, collections, and compliance with customer requirements.