Administrative Assistant - Full-time

Administrative Assistant (Training Center)

SHIFT: Full-Time, Days

Location: Compass East 

JOB DESCRIPTION:

Performs clerical support in accordance with established procedures as directed by the NAT program coordinator

RESPONSIBILITIES:

• Prepare NATP participant folders, paperwork and bookwork for each class and ensure adequate copies for class

• Perpare and Maintain Attendance sheets, classroom, entry log, parking passes, training files, grades, textbook log and clinical instructor welcome sheets for each class

• Welcome students and all who enter the training center

• Monitor time clock and ensure trainees are punching in and out

• Ensure Testing Lab is prepared for testing days

• Act as a volunteer for testing candidates when needed

• Maintains resident rights by following HIPAA privacy, security and confidentiality standards

• Access Certification exam results, document, and maintain in training folder

• Check Nurse Aide Registry for certifications and file them and send to hiring facility when appropriate

• Review applications for certification exam, maintain checks for certification exam testing, prepare Fed Ex package for pick up

• Responsible for ordering supplies

• Incoming and Outgoing mail

• Assist NAT students with questions pertaining to schedule, payroll, transportation and program

• Oversee care, maintenance, and repair of administrative equipment and validating that maintenance log is up-to-date

• Answering calls

• Photocopying and material and distribution

• Assist with creating and printing of various certifications

• Laminate as needed

• Performs any other duties necessary as assigned by Supervisor

REQUIREMENTS:

• Minimum 18 years of age

• Experience in long-term care facility preferred

• Experience of at least 1 year in a clerical setting, required

• Proficiency in the Microsoft Office suite, such as Excel and Word, required.

• Ability to handle a fast-paced environment

• Filing paperwork, answering and transferring calls

• Able to lift up to 20 pounds

• Strong written and verbal communication skills; able to follow written and verbal instructions

• Able to perform tasks while upholding high standards of quality, cleanliness, and kindness

 

BENEFITS:

• Weekly Paychecks

• Health, Dental, Life Insurance

• Retirement 401k

• Generous Paid Time Off