Office Associate

 

General
Description:

The Office Associate serves as a key administrative support role within the Qawalangin Tribe of Unalaska. This full-time position is responsible for providing general office assistance, clerical support, and customer service to ensure efficient daily operations. The Office Associate is often the first point of contact for the public and tribal members, and must reflect professionalism, confidentiality, and cultural sensitivity always.

 

 

 

Responsibilities
include,
but
are
not
limited
to:

•  Greet visitors, answer phones, and direct inquiries to appropriate staff.
• Maintain organized filing systems—both physical and electronic—for tribal documents and records.
• Prepare, proofread, and distribute correspondence, reports, forms, and other documents.
• Schedule meetings, maintain calendars, and assist with logistics for tribal events or trainings.
• Assist in data entry and records management across multiple tribal programs and departments.
• Receive and distribute mail and shipments.
• Monitor office supply inventory and assist with ordering and restocking.
• Support accounts payable and purchasing processes, including preparing requisitions and assisting with invoice tracking.
• Provide backup support for other administrative staff as needed.
• Assist with compiling information for reports, grant documentation, or council packets.
• Uphold and promote Unangax̂ values in daily work and professional interactions.

Knowledge,
Skills
&
Abilities:

•  Must be able to build and maintain positive relationships with Tribal, community and staff members.
•  Must
  be
  able
  to
  foster
  new
  and
  existing
  relationships
  with
  business
  partners.
• 
   Must be able to maintain regular and open communications with coworkers and partner
  organizations.
  
•  Must
  be
  able
  to
  conduct
  work
  through
  the
  lens
  of
  justice,
  equity,
  diversity,
  and inclusion.
  
•  Must
  be
  sensitive
  to
  community
  cultural values.
  
•  Must
  have
  strong
  verbal
  and
  written
  communication
  skills.
  
•  Must
  be
  sensitive
  to
  community
  cultural values.
• 
   Must
  be
  able
  to
  work
  independently
  with
  some
  direct supervision/guidance
•  Must
  be
  familiar
  with
  Microsoft
  Office
  365
  programs,
  including
  Excel, Word, and SharePoint.
  
•  Must
  be
  able
  to
  perform
  routine
  and
  non-routine
  department
  related
  tasks
  with
  supervision.
  
•  Must
  be
  able
  to
  communicate
  effectively
  verbally
  and
  in
  writing.
  
•  Must
  be
  able
  to
  follow
  oral
  and
  written instructions.
  
•  Must
  have
  working
  knowledge
  of
  Microsoft
  365
  programs.
  
•  Must
  be
  able
  to
  work independently.
  
•  Must
  be
  able
  to
  lift
  50 pounds.
  
•  Must
  be
  able
  to
  work
  in
  inclement
  weather conditions.
  
•  Must
  be
  able
  to
  successfully
  pass
  a
  criminal
  background
  check.
• 
   Must have an Alaska Driver’s license or be able to obtain one within 90 days of working for the Tribe, unless a   waiver is granted.
  

Minimum Qualifications:

• High school diploma or equivalent required; associate degree in business or a related field preferred.
• Minimum of 1 year of administrative or clerical experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and professionalism.
• Experience working in a tribal or nonprofit organization is preferred.
• Must pass a background check and possess a valid driver’s license.

Work Environment:

This position operates in a professional office setting. The role requires the use of standard office equipment such as computers, phones, copiers, and filing cabinets. Occasional lifting of supplies (up to 25 lbs.) may be required.