Office Assistant (RK-43437)

Description

CLOSING DATE:     Open Continuously with weekly reviews

POSITION:               Office Assistant

SALARY:                 $20.00- 21.49 per hour/DOE

REPORTS TO:        Facilities Superintendent

LOCATION:             Administration- Nespelem, WA 

Basic Functions:      This is a Non-Exempt position.

Qualifications

MINIMUM QUALIFICATIONS:

Education and Training: 

• The position typically requires a High School diploma with course work in general office practices.
• 1 year of experience in a high volume customer service, general clerical, data entry and production keyboarding environment.
• Valid Driver’s License

Knowledge, Skills, and Abilities:

Receives, greets, and directs phone inquiries and visitors. Determines their needs, provides a variety of routine information that prepares visitors for meetings and official proceedings, and either route them to the appropriate resource.

• Keyboards (types) from copy or standing instructions, forms, memoranda, correspondence, and reports using established formats.
• Enters data onto established data entry screens of business transactions (e.g., cash receipts to an accounting system, payroll data, requisitions, forms, etc.). Data entry may require skill at handling private information.
• Processes business transactions such as, but not limited to invoices, cash receipts and other accounting documents. Receives and account for money paid by others for items such as, but not limited to, deposits, fees, fines, permits, and licenses.
• Sets up and maintains files. Assembles, collates and prepares materials for distribution. Posts information and documents to records.
• Screens, sorts, and distributes mail. Organizes and process special mail such as urgent deliveries, packages, and bulk mailings.
• Oversees and ensures all vendors follow the building policies while performing work at the building/property. 
• Prepares documents and information packets from established formats such as those used for promoting or describing CCT services and programs, and routine communications for administrative purposes.
• Assists others with reports by locating and compiling information onto established formats and maintaining supporting records. May be required to extract data from existing databases and convert to alternate formats.
• Contacts other departments and outside agencies to locate information and/or services not provided by the department.
• Performs other duties as assigned that support the overall objective of the position.

Note: Pursuant to Tribal Policy, if this position is safety sensitive it is subject to pre-employment drug testing. In addition, this position is subject to reasonable suspicion and post-accident drug testing.

TRIBAL MEMBER AND INDIAN PREFERENCE WILL APPLY; PREFERENCE WILL ALSO BE GIVEN TO HONORABLY DISCHARGED VETERANS WHO ARE MINIMALLY QUALIFIED.

If required of this position, you must possess and maintain a valid Washington State driver’s license and be eligible for the Tribes’ Vehicle Insurance.  In addition, this position may be subject to pre-employment background clearances.  If applicable, these clearances must be maintained throughout employment.

INFORMATION: Ryan Kaas, HR Technician Senior, Confederated Tribes of the Colville Reservation, Human Resources Office, P.O. Box 150, Nespelem, WA 99155, (509) 634-2181 ryan.kaas.hrs@colvilletribes.com