Payroll Coordinator - Full-time / Part-time

POSITION SUMMARY   The Payroll Coordinator is responsible for processing all aspects of a bi-weekly payroll in compliance with all applicable federal and state laws and requirements, as well as DNWest’s organizational policies and procedures. As part of a two-person payroll team, this position must work closely with Human Resources and Finance, and with a purpose to support the mission and core values of DNWest.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

Responsible for the weekly processing and accuracy of two bi-weekly payrolls on alternating weeks, including garnishments, benefits, timecard review, and taxes consistent with Federal and California wage and hour laws. Processes manual off cycle checks.

Assists with improving operations, including the decrease of payroll processing time, streamlining work processes and works cooperatively to provide quality customer service.

Processes monthly fringe benefits and benefit reconciliations.

Train managers and staff on timecard processing.

Ensures accuracy of payroll records by maintaining database with updates in status changes, tax withholdings, benefits deductions, and time off accruals.

Submits bi-weekly 403(b) contributions and reconciles health insurance deductions to monthly statements. Creates and runs monthly reports.

Maintains all payroll records according to federal and state laws and requirements, as well as DNWest’s organizational policies and procedures.

Keeps up with ongoing legislative changes which affect payroll. 

QUALIFICATIONS

Knowledge and experience with complex payroll administration

Extensive knowledge of California and Nevada federal wage and hour laws, payroll and tax laws and regulations, and Internal Revenue Service (IRS) code pertaining to payroll issues.

Able to communicate and present information to employees and management in a clear and concise manner both in writing and verbally. Possesses strong interpersonal skills.

Able to understand how employment, benefits, and time off requirements and policies effect accurate time reporting and to communicate such when troubleshooting issues with employees and managers.

Proactive team player who supportive of upholding the core values of the organization which include passion, excellence, DEI, and relationships.

Strong attention to detail.

Able to plan work and prioritize effectively being self-directed and self-managed in meeting tasks, duties, deadlines, and responsibilities.

Able to work flexible schedules as needed.

Strong “customer service” approach to all aspects of the job. 

EDUCATION AND EXPERIENCE

Bachelor’s degree in accounting, Finance, Business Administration, or in related field is preferred.

Minimum of 5 years payroll processing experience.

American Payroll Association Certification (APA) - Fundamental Payroll Certification (FPC)/ Certified Payroll Professional (CPP) and experience with healthcare payroll preferred.

High proficiency in Microsoft Office. Experience with computerized payroll processing and report writing systems.

UKG payroll software experience preferred.