Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This role involves supporting construction projects with administrative tasks to ensure smooth operations and compliance with regulations. Based in Oakdale, California, this position offers the opportunity to contribute to a dynamic and fast-paced industry.

Responsibilities:
• Prepare, organize, and maintain critical documents such as contracts, blueprints, permits, and invoices.
• Track project timelines, maintain schedules, and provide updates to managers and stakeholders on progress and deadlines.
• Ensure all permits, licenses, and construction-related documentation meet compliance standards at local, state, and federal levels.
• Keep accurate records of budgets, contracts, change orders, and project reports.
• Manage office supplies, coordinate calendars, arrange travel, and provide general administrative support.
• Answer inbound calls and handle inquiries professionally and efficiently.
• Assist with data entry tasks to maintain accurate and up-to-date information.
• Perform receptionist duties, including greeting visitors and coordinating communication.
• Support team members with additional administrative tasks as needed.

• At least 2 years of experience in an administrative assistant role.

• Strong ability to manage and organize documents with attention to detail.

• Proficiency in data entry and maintaining accurate records.

• Excellent communication skills for answering calls and interacting with team members.

• Knowledge of compliance requirements related to construction permits and licenses.

• Skilled in coordinating schedules and managing deadlines.

• Ability to perform receptionist duties and provide office support.

• Familiarity with basic office software and tools.

Please contact Robert Half at 209.554.0521 for immediate consideration.