Senior Accounts Payable Specialist

Senior Accounts Payable Specialist
$22.00-$26.00/hour
Fully Onsite | Maitland, FL

About the Company
This commercial HVACR service provider has been a trusted name in the industry for over 30 years, delivering innovative heating, ventilation, air conditioning, and refrigeration solutions to clients across the country. Known for their customer-first mindset and commitment to reliability, they help organizations modernize infrastructure, improve energy efficiency, and stay ahead of changing technology and compliance standards.

With a leadership team focused on long-term client success and continuous innovation, the company stands on values like integrity, teamwork, and service excellence. They leverage leading platforms to provide customized reporting, proactive maintenance, and scalable service solutions-earning their place as a go-to partner in commercial HVACR.

About the Senior Accounts Payable Specialist Role
The Senior Accounts Payable Specialist plays a vital role on the finance team, responsible for managing high-volume invoice processing, leading complex reconciliations, and ensuring compliance with tax documentation requirements. This position is ideal for a seasoned AP professional who brings strong attention to detail, a proactive mindset, and extensive experience with W-9s, 1099s, and vendor account management.

Key Responsibilities of the Senior Accounts Payable Specialist:

• Process 500-700 invoices weekly across multiple entities, ensuring accuracy and timely entry

• Lead weekly vendor payment runs and maintain clear documentation of disbursements

• Perform detailed reconciliations of vendor accounts, resolving discrepancies and maintaining clean ledgers

• Manage vendor onboarding and maintain accurate vendor master records, including the collection and verification of W-9 forms

• Oversee the year-end 1099 reporting process, ensuring full compliance and timely submission

• Act as primary liaison for vendor inquiries, ensuring prompt and professional resolution

• Support internal teams by troubleshooting invoice/payment issues and providing financial data as needed

• Maintain AP inbox: review and route invoices for approval, respond to vendor questions, and scan/upload documents

• Provide mentorship or support to junior AP staff, sharing best practices and ensuring process consistency

• Collaborate with finance leadership to support audits, month-end close, and continuous process improvements

Preferred Qualifications for the Senior Accounts Payable Specialist:

• 4+ years of full-cycle accounts payable experience, ideally in a high-volume, multi-entity environment

• Strong knowledge of W-9/1099 requirements and experience with year-end reporting

• Proficiency in Excel (including VLOOKUPs and pivot tables)

• Familiarity with Sampro or AS400 systems is a plus

• Proven ability to manage reconciliations, track variances, and maintain vendor relationships

• Strong communication and organizational skills

• Ability to work independently and take ownership of AP processes

This is an excellent opportunity for an experienced Senior Accounts Payable Specialist to join a growing, well-respected company in the commercial HVACR industry. If you're ready to lead key AP functions and bring structure and accuracy to a dynamic finance team-apply now!

Applicants must be authorized to work in the United States without sponsorship.