Administrative Assistant

Administrative Assistant - Annapolis, MD

About the Company and Administrative Assistant Opportunity:

• CFS is working with a top client, a non profit organization, who is seeking a full time contractual Administrative Assistant
  
  • For the right candidate, this position will become permanent
• Company is small and boasts tight knit team that is very friendly
• Schedule: 8:30am-4:30pm M-F in Annapolis, MD. 7.5 hour work day (37.5 hour work week).
  • Position is 100% in office to start. Potential for hybrid after 6+ months
  • Free parking provided
• Reports to the Executive Director
• Position is paid hourly (equivalent of 50-55K)
• Ideal start date: Mid November 2025

Job Duties of the Administrative Assistant:

• Provides administrative support to the Director, including preparing reports, managing calendars, and supporting committee work.
• Prepares, types, files, and distributes letters, reports, and other standard correspondence.
• Supports logistics for internal meetings, leadership gatherings, conferences, committees, trainings, and various organizational events.
• Gathers, copies, and distributes materials for events such as conferences, leadership meetings, committees, representative assemblies, and trainings.
• Assists with event registration processes as needed.
• Helps coordinate all logistics (lodging, meals, materials, registration, etc.) for monthly board meetings, annual retreats, and joint staff meetings.
• Assists with arranging travel for officers and members when needed; prepares bimonthly expense reports for leadership.
• Prepares monthly credit card reports and manages receipt documentation for executive leadership.
• Assists with the preparation of diversity and inclusion reporting.
• Coordinates onboarding orientation.
• Collects and formats manager reports, proofreading them prior for distribution.
• Maintains up-to-date lists of local officers and committees.
• Records and summarizes meeting minutes.
• Organizes and maintains electronic filing systems.
• Performs additional duties as assigned.

Qualifications for the Administrative Assistant:

• 2+ years' relatable work experience required
• Microsoft Office Suite experience (Excel, Word, Power Point, Access)
• Ability to draft correspondence, prepare reports independently, and maintain confidentiality
• Strong written and verbal communication skills
• Patient, tolerant, and positive attitude!

#INOCT2025

#ZRCFS