Administrative Assistant - PACT

We are seeking a highly organized and detail-oriented Office Assistant with a legal background to support our PACT sites. This role involves providing comprehensive administrative support to the Director of Operations, with a focus on managing tenant-related legal matters. The ideal candidate will possess strong communication skills, experience in handling legal documents, and the ability to coordinate multiple tasks in a dynamic environment.

Responsibilities include but not limited to:

• Provide comprehensive administrative support to the Director of Operations PACT Development, including managing email correspondence, and drafting and distributing memos, letters, spreadsheets, forms, and faxes.
• Plan, organize, and schedule meetings both in-office, off-site, and via videoconference, ensuring all logistical details are handled efficiently.
• Distribute memos and other important documents to NYCHA PACT sites in the Bronx.
• Assist with tenant-related legal matters, including the preparation and management of legal documents, tenant notices, and compliance reports.
• Monitor and ensure deadlines are met, proactively adjusting to changing priorities.
• Coordinate complex scheduling and calendar management, ensuring smooth communication and information flow to senior executives.
• Maintain a professional and positive image for the organization when interacting with tenants, legal representatives, and other stakeholders.
• Provide office support, including document preparation, dictation, spreadsheet creation, faxing, and maintaining the filing system and contacts database.
• Uphold the confidentiality and integrity of sensitive information, particularly related to tenant and legal matters.

Required Knowledge, Skills, and Abilities

• Legal Background preferred
• Experience in handling legal documents, particularly in tenant-landlord law, is strongly preferred.
• A minimum of four years of experience in an administrative role, preferably with experience supporting upper management.
• Exceptional written and verbal communication skills, with a strong emphasis on clarity and professionalism.
• Strong time-management skills with the ability to organize and coordinate multiple projects simultaneously.
• Proficiency with Microsoft Office Suite and the ability to quickly learn new software and systems
• A flexible and adaptable team player who can handle challenges and shifting priorities with ease.
• A high level of integrity and ability to maintain strict confidentiality, especially concerning tenant-related and legal matters.

Wavecrest Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Wavecrest Management complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, and termination.