Records Specialist

Position Summary:

The Recording Specialist will confirm and/or add all necessary information required by the courts; to ensure documents can be recorded. Which includes providing a coversheet, ensuring property information is listed on deed/deed of trust.

In this role, you will examine the names and parties on documents ensuring all is executed accurately. Calculate recording fees to double-check and make sure correct amounts were collected prior to being sent to court.

Essential Functions & Responsibilities:

• Track receipt of documents for recording by project
• Flags/Reports and works to obtain signature on missing or additional documents
• Creates files in system and scan/attach recording documents to file
• Calculates recording costs for various documents (deeds, assignments, PoAs, releases, etc.)
• Facilitates review, correction if needed, and delivery of completed documents to client
• Understand and comply with regulatory requirement for recording. (Including the creation of cover sheets)
• Timely and accurate sending of recordings to proper counties for recording via e-record and manually
• Ability to detect errors and create a preventive mechanism prior to submitting recordings
• Monitors incoming recorded documents and enter into system as completed task.
• Monitors and responds to questions and information from client and project managers.
• Tracks and Monitors status of recordings through reports to ensure rapid recording of documents.
• Always maintain confidentiality
• Other duties as assigned

Qualifications Required:

• High school diploma or equivalent required
• Excellent oral communication skills, including ability to effectively communicate with internal staff and external customers
• Detail oriented
• Ability to work in a fast pace environment
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary internal and external customer service
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practice
• Knowledge of basic computer programs to include Windows, Microsoft Word and Excel, Outlook, etc.