Program Administrator- Part-Time

Title: Program Administrative Assistant Manager

Location: SBYSP—All Sites

Reports to: Site Administrator/Director

Our Mission: To improve lives by providing comprehensive, high-quality healthcare to every person in every community that we serve.

Our Vision: CCHN will maintain its position as the leading community health center in the state and become a model for all other healthcare organizations to follow.

At CompleteCare we are patients serving patients. We know what it’s like to be on the other side of the desk, so we are driven by the common purpose to continually exceed expectations at every turn.

CompleteCare employees are a particularly dedicated group of individuals who are good at what they do and want to use their skills to help people. Working for the community requires diligence and efficiency, but more than anything else, CompleteCare knows that kindness is the best way to truly make a difference.

General Responsibilities and Duties:

Responsible for performing assigned administrative duties in an efficient manner to ensure that successful administration of the program is maintain. To assist in the planning, implementation, and supervision of afterschool programs and activities.

Education:

High school diploma. Associate degree preferred with course work in computer, communication, bookkeeping, and general office skills

Qualifications: Office management experience preferred. People skills and ability to interact and manage youth and teen/adolescent clientele. Proficiency with computers and office equipment, knowledge of latest office software such as email, scheduling, word processing and spreadsheet programs. Answering multiline telephone, operating fax, copier, scanner and other office equipment. Ability to plan and execute programming and events, delivering results within parameters of predetermined budget.

Specific Responsibilities and Duties:

• Acts as the face and voice of the program, answers telephones, schedules appointments, takes messages, develops and disseminates information and any other duties as required for programmatic success.
• Types, files, checks all email accounts daily and maintains outside referral log.
• Orders all supplies and maintains appropriate purchase records.
• Recommend and requisition supplies needed for office, projects and or activities.
• Collects all time sheets, checks for signature and submits to Director for processing.
• Performs registration and reception duties.
• Performs all administrative tasks as directed.
• Creates and maintains a medical and mental health records filing/storage procedure.
• Adheres to confidentiality of Medical and Mental Health records to assure patient rights and private health information are protected.
• Assures the work/assigned areas are clean and office equipment is properly maintained.
• Inputs and maintains accurate health, medical, and other relevant information into MIS—management information system.
• Provide guidance and role modeling to members.
• To supervise members and ensure a healthy and safe environment
• Engage parents regarding opportunities and expectations of members, as well as inspire participation.
• Assist and collaborates with school personnel on projects and activities as needed and/or directed.
• Schedules events, maintains schedule of events, coordinates and collaborates events including but not limited to advertising to student body and staff.
• Secures venue, coordinates transportation arrangements, billing and all other items as needed for program or event success as requested by Director/Site Administrator.
• Manages front office and provides support to Director/Site Administrator and staff.
• Complete any required or mandated trainings and/or professional development.

The above job description is not to be construed as a complete listing of the assignments that may be given to any employee, nor are such assignments restricted to those precisely listed in the description.

EOE

CompleteCare offers full-time and part-time employees a variety of generous benefits, including but not limited to:

Comprehensive medical, dental, and vision insurance

Paid time off (vacation, sick leave, and holidays)

401(k) retirement plan with employer matching

Incentive program

Life and disability insurance

Continuing education and professional development opportunities

Flexible Spending Accounts (FSA)

Tuition reimbursement

Reimbursement for licensure and certifications

Reimbursement for CPR

Discounted services

Employee recognition programs

Health Reimbursement Arrangement (HRA) via Ameriflex (covers most out-of-pocket expenses)

Pension plan

Cancer insurance policies

Employee-paid life insurance — 2x annual salary, up to $150K (CCHN-paid benefit)

AAA membership (discounted rates)

BJ’s Wholesale Club membership (discounted rates)

Direct deposit

Childcare reimbursement program

Intersite travel reimbursement