Accounts Payable Administrator

At 20/20 Plumbing & Heating, Inc., we are Employee Owners dedicated to building our communities. Since 2015 our organization has been a leader in the HVAC and plumbing industry throughout California and Nevada. We deliver reliable, state-of-the-art services to single-family, multi-family, commercial, rehabilitation and hospitality projects. Our mission is dedicated to Building Excellence Together and crafting a future marked by growth, innovation, and prosperity for all.

We are seeking a highly motivated Accounts Receivable Administrator in Riverside! As part of our team, you'll enjoy a comprehensive benefits package including: Employee Stock Ownership Plan (ESOP), 401k, Medical, Dental and Vision Insurance.

General Responsibility:

The Accounts Payable Administrator is responsible for reviewing vendor invoices for accuracy, resolving discrepancies, entering invoices into the system, and processing payments in accordance with company guidelines.

Significant Duties:

• Oversee accounts payable for separate entities and vendors.
• Receive, review, and record vendor invoices, ensuring the proper back up and authorization exist prior to payment being issued.
• Prepare for weekly and monthly check runs, ensuring that all invoices have been entered and set to pay reports approved.
• Print and process checks, attach check stubs to back up and file appropriately.
• Request all information and documents necessary for vendor setup, and subcontractor setup.
• Keep track of vendor tax id information to ensure accurate and timely processing of 1099s at year-end.
• Responsible for assuring that proof of insurance is maintained for subcontractors.
• Assist Controller with various accounting duties.
• Ensuring bills, rents, and ESOPs are paid in a timely and accurate manner while adhering to department procedures.
• Comparing purchase order quantities, prices, terms of payment and other charges prior to approving invoice for payment
• Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts
• Responsible for reviewing company credit card expenses, ensuring that required documentation and approval are received prior and making payments.
• Assist with cross training and development of department SOP’s.
• Believes in and champions 20/20’s core values and inspires others to do the same.
• Other duties assigned.

Skills and Qualifications:

• High school diploma or equivalent required, AA/BA degree in accounting preferred
• Two (2) or more years working in an accounting environment; preferably in Accounts Payable in construction is preferred.
• Ability to handle a high volume of invoices - fast paced work environment.
• Ability to understand and analyze data to make decisions or recommendations.
• Excellent communication skills required, both written and verbal
• Meticulous ability to prioritize with strong organization skills.
• Proficient with Microsoft Office, including Outlook, Word, PowerPoint, and Excel
• Uses independent judgment and discretion in prioritizing and managing situations.
• Ability to adapt to changing business needs.

Physical Requirements:

The position of Accounts Payable Administrator requires that you be able to lift objects that weigh up to 15 pounds, squat, kneel, twist, bend, and work above head and below waist.Ability to sit for extended periods, stand, walk, climb stairs and use of hands, fingers, wrists, and arms.

20/20 Plumbing & Heating, Inc. is committed to providing equal employment opportunities to all employees and applicants. Discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws is strictly prohibited.