Administrative Support Specialist - Now Hiring

GENERAL DESCRIPTION:

We are seeking a detail-oriented and adaptable Administrative Support Specialist to join our team in the event security industry. This position plays a critical role in supporting HR, payroll, and operations functions across our Houston market. The ideal candidate will thrive in a fast-paced, dynamic environment, and be capable of managing administrative tasks while responding to the needs of event staff and management alike.

RESPONSIBILITIES/DUTIES:

• Hiring & Onboarding:

  • Coordinate new hire onboarding processes including I-9 verification and compliance with all company and regulatory standards.

  • Ensure all new hire paperwork is completed accurately and efficiently before employees begin work.

• Scheduling & Event Support:

  • Assist with staff scheduling for various events across the market.

  • Support event operations by providing administrative assistance during high-volume event periods, including working onsite when needed.

• Payroll & Timekeeping:

  • Assist in the collection and processing of employee timecards.

  • Address payroll-related inquiries from staff and ensure timely issue resolution.

• HR & Employee Support:

  • Serve as a first point of contact for staff questions or concerns related to HR, payroll, or scheduling.

  • Help maintain employee records and ensure all documentation is up to date.

• Compliance & Licensing:

  • Conduct background checks in compliance with state licensing requirements.

  • Assist employees with obtaining and renewing their Texas security licenses (DPS applications, affiliation forms, renewals, etc.).

• File Management:

  • Support the digitization and organization of historical hard-copy personnel records.

• Technology & Systems:

  • Utilize tools such as MS Excel and PowerPoint for reporting and presentation needs.

  • Work with HR systems such as ADP for employee management (preferred experience).