Inventory Control Specialist

Education/Certification Required:  

• High School Diploma

Technology Proficiency:  Level 3 – Proficient (in)

• Computer Operations
• Use of software productivity tools
• Job related multimedia tools
• Solving simple technology
• Use of email
• Web based applications
• Use of server file and printer resources
• Use of electronic file management

Experience Required:        

• One (1) year office experience
• Two (2) years of asset inventory experience

Personal Required:             

• Communicates effectively in both oral and written form
• Excellent organizational skills
• Ability to read and interpret documents such as government rules, procedure manuals, and safety rules
• Demonstrates the ability to quickly adapt to changing conditions and solve problems immediately
• Ability to develop spreadsheets and databases, do word processing and use inventory and records management software
• Shows the ability to work well under pressure
• Exhibits the ability to work well with others and maintain organization between cross-related departments.
• Displays the ability to multitask and handle multiple issues at the same time
• Able to work independently and on a team
• Possess a valid Texas Operator or Class C driver license
• Insurable by the District
• Ability to add and subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals

Function

The Inventory Control Specialist will assist all campuses/departments Districtwide, with their annual asset inventory process to ensure proper recording and accountability.

Including but not limited to the following areas:

• Technology Services
• Fixed Assets
• Non-Fixed Assets

Reports To:

Bookkeeper for Asset Inventory

Responsibilities:

• Provide assistance to all campuses/departments Districtwide, with their annual fixed and non-fixed asset inventory process to ensure proper recording and accountability.
• Inventories campus and department facilities to analyze and report the viability of installed technology equipment
• Coordinates with campus and/or department staff in conducting technology viability surveys of technology equipment
• Occasionally work with contractors to complete technology-related projects
• Assist all campuses with locating misplaced or missing assets
• Assist campuses and Fixed Asset Bookkeeper with final inventory reconciliation
• Assist Fixed Asset Bookkeeper with inventory reports including missing assets reports
• Perform all aspects of inventory control in accordance with State and district regulations, policy, and guidelines
• Develops and implements procedures for ensuring adequate inventory levels are present
• Identifies ways to dispose of or sell obsolete items in the inventory
• Works with other teams including campuses and departments
• Ensures that inventory counts are completed regularly and in a timely manner
• Audits the facility’s entire inventory on a regular basis and provides reports to management
• Trains other employees in cycle counting and inventory control.
• Files warranty claims with manufacturers or vendors when defective products are found in the inventory
• Instructs others on how and where to return defective products
• Follows all existing District policies and procedures
• Assists with Help Desk function when required
• Assists with technology projects
• Performs location surveys, helps find inventory based on survey, audits and inventories
• Perform other job-related duties as assigned by immediate supervisor

SUPERVISORY RESPONSIBILITIES:  None

WORKING CONDITIONS:

• Conditions associated with accountability of District assets.
• Lifting, moving, bending, kneeling, and crawling are frequently required.
• Prolonged sitting with some light lifting. 
• Ability to maintain emotional control under stress.
• District-wide travel; occasional out-of-District travel; occasional prolonged and irregular hours. 
• Ability to receive information and/or instruction from external/internal customers through spoken instruction. 
• Ability to manipulate tools/equipment/keyboards. 
• Ability to convey information and/or instructions through spoken instructions. 
• Ability to see detailed information naturally or with correction.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.  The pay grade and work year listed are intended to be informational and not contractual in nature