Administrative Assistant

About the Department

Perform a wide variety of responsible and complex administrative and clerical duties in support of an assigned area of responsibility and provide information and assistance to the public regarding departmental policies and procedures.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.
 

Position Duties

Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.

Associate's degree from an accredited college or university in business; and

Three (3) years of office administrative support experience.

Minimum Qualifications

• Business letter writing and basic report preparation techniques
• Office procedures, methods and computer equipment
• Operational characteristics of applicable computer software programs
• Principles and procedures of record keeping
• Principles, procedures and applications of payroll practices
• Basic mathematical principles
• Principles and procedures of financial record keeping and reporting
• English usage, spelling, grammar and punctuation

Other Qualifications

• Understand the organization and operation of the City and outside agencies as necessary to assume assigned responsibilities
• Conduct trainings
• Perform responsible and complex administrative and clerical work
• Interpret and apply department policies and procedures
• Independently prepare correspondence and memoranda
• Work independently in the absence of supervision
• Maintain confidential records and reports
• Respond to requests and inquiries from the general public
• Communicate clearly and concisely
• Perform the essential functions of the job with or without reasonable accommodation
• Establish and maintain effective working relationships with those contacted in the course of work