Attendance Secretary @ Diablo View Middle #3759 - Part-time

DEFINITION:  Under general supervision, performs work of moderate difficulty in the maintenance of student records, and performs related work as required.

 

Work Length: 8 hours per day

Days Worked: 238

 

EXAMPLE OF DUTIES:

• Prepares and maintains student enrollment, transfer and attendance/participation records
• Compiles records of testing activity and generates student rosters
• Issues late slips to students
• Records and does follow-up work on daily student absences
• Communicates with staff, parents and other regarding student absences/participation 
• Approves student absences
• Compiles required information for preparing various reports and documents
• Provides specific information on school attendance and student participation upon request
• Coordinates the reservation and use of school facilities
• Maintains monthly mailing lists and reports
• Operates a variety of office machines
• Performs statistical tabulations
• Works with Student Services department in the coordination of student records
• Maintains cumulative records of students
• Participates in the work of the school office, including telephone and counter receptionist tasks
• May assign, instruct and review the help of student and adult helpers
• Assists in administering first aid to students
• Operates computer and related software to enter and retrieve student information
• May provide assistance to school administrators as needed

 

DESIRABLE QUALIFICATIONS:

 

Training and Experience:  A combination of training and experience equivalent to completion of high school level coursework in arithmetic or bookkeeping and two years of increasingly responsible clerical experience.

 

Knowledge of:

• Standard office methods and practices
• Arithmetic and statistical tabulation methods
• District and state rules and regulations involved in student attendance and the maintenance of student records
• First aid applications

Skills in:

• Establishing and maintaining effective working relationships
• Communicating clearly and concisely
• Following written and oral instructions
• Preparing records and reports
• Typing, filing and maintaining office records
• Arithmetic and record keeping

Ability to:

• Operate a computer and software

Licenses and Certificates:

• A valid California driver’s license

DIABLO UNIFIED SCHOOL DISTRICT 3/09