Accounts Payable Specialist - Full-time

Description

Position Title: Accounts Payable Specialist
Department: Accounting & Finance
Reports To: Accounting Manager
Location: Fort Myers, FL
Type: | Full-Time | Temp-to-Hire

Position Summary

We are seeking an experienced and detail-oriented Accounts Payable Specialist to join our Finance team. This position is responsible for managing vendor invoices, ensuring timely and accurate payments, and maintaining compliance with company policies and procedures. The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to work independently in a fast-paced environment.

Key Responsibilities

• Review, code, and process vendor invoices in the accounting system
• Reconcile vendor statements and resolve discrepancies promptly
• Ensure all invoices are approved and processed in accordance with company policies
• Prepare weekly check runs, ACH, and wire payments
• Respond to vendor inquiries and maintain positive relationships
• Prepare and maintain accurate financial records, reconciliations, and reports
• Assist with payroll processing and related compliance tasks
• Support month-end and year-end closing activities including AP accruals and reconciliations
• Maintain vendor files, contracts, and documentation
• Provide administrative support to the Accounting Manager and Finance team
• Perform other duties as assigned

Requirements

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred but not necessary)
• Minimum of [2–3 years] accounts payable experience
• Proficiency in Microsoft Excel, Word and accounting software/Paylocity accounting/payroll system a plus
• Strong knowledge of AP processes and best practices
• High level of accuracy and attention to detail
• Ability to manage multiple priorities and meet deadlines

Additional Information

• Duration: 3–6 months, with potential to extend or convert to permanent
• Schedule: Monday–Friday, 8:00am–5:00pm
• Compensation: $21/ depending on experience