Administrative Assistant - Full-time

The expected salary range for this position is $30/hr to 35/hr depending on experience

***NO STAFFING AGENCY CANDIDATES WILL BE CONSIDERED FOR THIS POSITION***

***Applicants must be eligible to work in the United States without visa sponsorship now or in the future***

TPC- Building Projects, A Tutor Perini Company, is the company selected to execute construction of the Brooklyn Jail Project in New York.  TPC- Building Projects is seeking an Administrative Assistant to join the project in Brooklyn, NY

About Brooklyn Jail Project

Extraordinary Projects, Exceptional Performance

The approximate $3B project scope includes design and construction of a new state-of-the-art facility.   The facility will contain 1,040 beds for men, programmatic elements such as a gymnasium, multi-purpose rooms, and educational and workforce development spaces.

In addition, the facility will provide 30,000 square feet of community facility space, a below-grade tunnel connection to the Kings County Criminal Court building, a secured entry (sally port), and 100 accessory below-grade parking spaces for all staff and service providers.

Extraordinary Projects need Exceptional Talent

Job Summary:

The Administrative Assistant will provide vital administrative and clerical support to ensure efficient operation of the construction office. The ideal candidate will be highly organized, capable of multitasking in a fast-paced environment, and possess excellent communication and problem-solving skills.

Job Description:

• Perform general office duties including answering phones, handling correspondence, filing, and data entry.

• Support project managers and site supervisors with document preparation, meeting coordination, and reporting.

• Maintain project documentation, including contracts, permits, change orders, and schedules.

• Track and order office and site supplies to ensure adequate inventory.

• Coordinate with subcontractors and suppliers regarding deliveries, paperwork, and job site logistics.

• Assist with payroll processing, timekeeping, and invoice tracking.

• Help maintain safety records, training logs, and compliance documentation.

• Schedule meetings, appointments, and travel as needed.

• Support bid preparation and project proposal submissions.

Requirements:

• Proven experience as an administrative assistant, preferably in a construction or related industry.

• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).

• Familiarity with construction management software (e.g., Procore, Buildertrend, PlanGrid) is a plus.

• Strong organizational and time management skills.

• Excellent written and verbal communication abilities.

• Ability to work independently and as part of a team.

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.