Executive Assistant

Our client is a property management firm. They seek a temp Executive Assistant to join their Manhattan, NY office.

Responsibilities

• Manage the CEO’s dynamic Outlook calendar, prioritize scheduling, and optimize time management
• Represent the CEO in meetings, calls, and correspondence with internal teams, clients, and external stakeholders
• Establish a consistent cadence for meetings, deliverables, and expectations to streamline executive operations
• Consolidate discretionary budget requests, prepare reports, and draft correspondence on behalf of the CEO
• Support the CEO during meetings by taking notes, tracking action items, and ensuring timely follow-through
• Liaise between the CEO and stakeholders, ensuring clear communication, involvement, and decision-making at the right time
• Coordinate cross-functional initiatives, deliver status reports, align schedules, and provide meeting support to drive execution
• Oversee personal and business travel, itineraries, and events for the CEO and family, anticipating needs to avoid delays
• Maintain confidential records, files, and data systems while creating efficient processes to streamline office operations
• Follow up with staff, consultants, and external professionals to ensure timely responses and completion of requests

Requirements

• 5+ years of relevant administrative experience
• Ability to manage multiple projects in a dynamic environment
• Experience creating structure in complex, time-sensitive situations
• Ability to juggle moving priorities to ensure team success
• Excellent written and verbal communication skills
• Skilled in Microsoft Office, as well as Teams and SharePoint

JobID: 47518