Executive Assistant
| Verified Pay check_circle | $65000 per year |
|---|---|
| Hours | Full-time |
| Location | 5005 Washington Avenue Houston, Texas open_in_new |
About this job
Job Description
Executive Assistant / Operations Coordinator
Location: Houston, TX (On-Site)
Schedule: Full-Time | Monday–Friday, 7:30 AM – 4:30 PM
Company: Texbrite, Inc. – Automotive Chemical & Detailing Products Distributor
About Texbrite
Texbrite is a fast-paced, family-owned automotive chemical and detailing products company serving dealerships, car washes, and service centers across Texas. We’re a team obsessed with operational excellence, integrity, and creating real relationships with our customers and vendors.
We’re looking for an Executive Assistant / Operations Coordinator who thrives on structure, efficiency, and getting things done. If you’re the type who loves streamlining chaos, improving systems, and supporting leadership to move the company forward — this is your role.
What You’ll Do
Support Leadership & Operations
- Directly assist the VP/GM with scheduling, meetings, follow-ups, and logistics.
- Track and report KPIs for production, operations, and company performance.
- Help standardize systems and eliminate inefficiencies across departments.
Administrative Excellence
- Process pick tickets, invoices, purchase orders, and backorders accurately in the ERP.
- Maintain up-to-date digital and physical files for inventory, vendors, and customers.
- Prepare and deliver reports for leadership and departmental heads.
Customer & Vendor Communication
- Respond to customer and vendor emails, calls, and texts within two business hours.
- Route and resolve delivery or product issues through documented processes.
- Maintain professional, clear, and positive communication at all times.
Operational Coordination
- Monitor warehouse staging and ensure pulled inventory is properly handled.
- Schedule equipment maintenance (forklifts, trucks, HVAC, IT, etc.) and verify completion.
- Oversee logistics for vendor drum returns and product samples.
What Success Looks Like
You’ll know you’re crushing it when:
- The VP and CEO can focus on strategy instead of putting out fires.
- The office runs smoothly without chaos in the mornings.
- Vendors, customers, and team members all know they can rely on you for clarity, accuracy, and follow-through.
What We’re Looking For
- 2–3 years of experience in administrative, operations, or office support roles.
- Advanced skills with Microsoft Office Suite and experience using ERP systems.
- Organized, detail-oriented, and obsessed with follow-through.
- Excellent communication skills (written and verbal).
- Self-motivated, proactive, and able to juggle multiple tasks in a fast-paced environment.
- Aligned with Texbrite’s Core Values: Integrity, Customer Obsession, Authentic Relationships, Adventurous Mindset, and Commitment to Operational Excellence.
Compensation & Benefits
- Competitive pay (based on experience)
- Health, dental, and vision insurance
- Paid time off and holidays
- Opportunities for career growth within Texbrite
- Supportive, family-oriented work culture
How to Apply
Submit your resume and a short note telling us why operational excellence matters to you.
We’re hiring immediately — if you’re organized, dependable, and love improving systems, you’ll fit right in.
Texbrite has been serving the automotive industry for the past 60 years! We have been a preferred source for professional automotive chemicals, detailing supplies, and dealer products because of our extensive inventory, our superior quality products, and our attention to customer service.
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