Administrative Assistant

Job Title: Administrative Assistant
Location: Reading, PA 19607
Employment Type: Full-Time (Monday to Friday)
Salary: $19.00 to $20.00

Join New Story Schools, a leading special education provider dedicated to making a lasting impact on students' lives. We serve children and young adults ages 5-22 in grades K-12 across multiple locations in Pennsylvania and Ohio, partnering with families and school districts to create a safe and empowering space for growth and development. Our schools offer small class sizes, individualized learning plans, and a supportive environment where students are empowered to succeed academically and socially.

At the heart of our work are our core values - integrity, accountability, collaboration, inclusion, and support - which guide how we show up for students, families, and each other every day.

Why Join Us?

• Salary: $19.00-20.00 per hour based on education and experience."
• Weekday Schedule - Work Monday through Friday with a consistent school-based schedule, no nights or weekends required.
• Paid School Breaks & Time Off - Enjoy paid school breaks, holidays, and personal time off, ensuring time to recharge and reset.
• Comprehensive Benefits- Access health, dental, and vision insurance, plus employer-paid short-term disability, life insurance, and flexible spending accounts (FSA/HSA).
• Financial Perks- Benefit from a 401(k) retirement plan with up to 4% company match, plus employer-paid HSA contributions and life & disability insurance.
• Professional Development- Advance your career with tuition reimbursement, mentorship programs, leadership training, and pathways to grow into teaching or behavioral health roles.
• Supportive Team- Collaborate with educators, specialists, and therapists in a positive, inclusive environment with annual awards, Teammate Appreciation Week, and team-building events.
• Make an Impact- Help students with special needs build life skills, confidence, and independence in a supportive school environment.

Your Role as a Administrative Assistant:

• Student Records & Documentation - Maintain and update student folders, process paperwork, and manage mailings for reports, attendance, and notifications.
• Attendance Tracking - Ensure accurate attendance coding in PowerSchool.
• PowerSchool Management - Create and update student accounts, track tardiness/early dismissals, schedule transportation, and generate reports.
• Administrative Support - Answer telephone and direct incoming calls in a professional and efficient manner; Relay accurate and complete messages to employees given by callers
• Professionalism & Compliance - Maintain professional communication, follow workplace policies, and ensure timely, accurate documentation.
• Community Engagement - Foster positive interactions with customers and community members to support program growth.
• Program Knowledge - Utilize relevant CPI terminology in all restraint-specific documentation.

Required Qualifications:

• Possess a High School Diploma or GED.
• Bilingual with fluency in Spanish required.
• Posses a strong organizational, time management, oral/written communication, and computer application skills.
• Proficient in Microsoft Office and possess excellent phone skills.
• Familiar with PA Department of Education regulations.
• Self-motivated, detail-oriented, and capable of prioritizing tasks and making timely decisions.
• Capable of working at a desk and computer for extended periods.
• Maintain a professional appearance and demeanor.

Ready to Make an Impact? Apply Today!

At New Story Schools, we are committed to diversity, inclusion, and creating a supportive, drug-free workplace. We welcome candidates from all backgrounds to apply. Join our team and help shape a brighter future for students with special needs!