Front Desk Receptionist Bilingual (Spanish)

Responsibilities

• Supports day-to-day operations by performing administrative tasks for manager, department, or team.
• Answers telephone calls and takes messages for manager, department, or team members.
• Ensures appropriate document control and compliance through filing, scanning, and editing documents and reports.
• Manages email and calendars on behalf of others.
• Assists with planning meetings and events, including arranging for catering, booking locations, and distributing information.
• Orders office supplies for department as requested.
• Supports mail distribution and courier requests.
• Greets visitors and answers their questions, directing them to meeting rooms, and connecting them with employees.
• Assist with new hire paperwork.

Qualifications

• High school diploma or equivalent.
• Bilingual in English and Spanish.
• Three years of experience as an administrative assistant.
• Excellent verbal, written and interpersonal communication skills.
• Ability to prioritize tasks and adapt to change.
• Ability to act with discretion when handling confidential information.
• Should be punctual and reliable.
• Ability to effectively handle difficult situations and interruptions, while remaining calm under pressure.
• Ability to develop and maintain effective client relationships.
• Must be a self-starter capable of working with limited supervision.
• Ability to create, edit, proofread, and format documents/presentations.
• Intermediate skills in Word, Outlook, Excel & PDF Reader

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands/fingers to handle or feel; reach with hands and arms; talk and hear; use keyboard, mouse, and monitor for extended periods of time. The employee frequently is required to stand and walk. The employee must regularly lift and/or move up to 50 pounds.