Administrative Assistant I, FEC

The Incumbent will serve as a receptionist and, when needed, as a substitute teacher. This will include a wide range of clerical, teacher and administrative support. Responsibilities include:
 

• monitoring the security entrance
• greeting parents and children
• identifying and directing visitors
• answering the telephone and disseminating messages
• providing resource and referral information
• maintaining and updating all required records pertaining to children, staff and students
• client billing and financial recordkeeping
• taking inventory and purchasing supplies
• acting as a liaison with other YC departments
• maintaining waiting lists and assisting with enrollment of children
• scheduling student observations and lab times
• scheduling parent workshops
• leading tours of the center
• providing other administrative support, and performing other duties, as needed.
•  when needed, substitute in classrooms - assistant will maintain a safe, stimulating, and age-appropriate learning environment. Will assist with room set-up, care-giving routines, small group activities, record keeping, and housekeeping chores as needed. Will arrange the learning environment and interact with children in ways that promote their social/emotional, physical, and cognitive skills.

• High School graduate, or GED equivalency
• Minimum of two years of general office, clerical, and bookkeeping experience
• Experience working with young children, birth through age 5
• Ability to meet the unique developmental and learning needs of infants/toddlers in a nurturing manner.
• Respect for children’s individual differences and learning styles.
• Calm, patient and caring demeanor.
• Flexibility, creative problem-solving skills and positive attitude.
• Strong interpersonal skills
• Ability to practice diplomacy, maintain confidentiality and always exhibit professionalism
• Excellent oral and written communication skills
• Ability to organize, prioritize and successfully complete tasks in a busy work environment
• Ability to use independent judgment to accomplish projects and assignments
• Competence with computers including databases, Internet, spreadsheets, and Microsoft Office Suite.
• TB, health and fingerprint clearance or ability to obtain

• Associate degree
• Knowledge of child development
• Three years of increasing responsibility in an office environment
• Ability to adapt in a changing workplace with creativity and innovation
• CPR and First Aid certification (infant/child)