PAYROLL SUPERVISOR (Temporary - Full Time)

Description

Job Summary   

Under the direction of the Chief Financial Officer, the Payroll Supervisor is responsible for overseeing the accurate and timely processing of payroll for clinical and non-clinical staff, including hourly, salaried, union, and per diem employees. This role ensures compliance with healthcare-specific labor laws, union contracts, and regulatory requirements while providing leadership to the payroll team. The Payroll Supervisor collaborates closely with Human Resources, Finance, and department managers to resolve complex payroll issues and support operational excellence across the organization.

Job Responsibilities

• Supervise and coordinate daily payroll operations to ensure timely and accurate payroll processing.
• Review and approve bi-weekly, semi-monthly, or monthly payroll runs for hourly and salaried employees.
• Maintain and audit payroll records for accuracy, including deductions, withholdings, garnishments, and benefit contributions.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Maintain compliance with collective bargaining agreements and union rules related to payroll, such as dues deductions and step increases.
• Research and resolve payroll discrepancies, answering employee questions regarding pay, taxes, and deductions.
• Manage payroll system updates, testing, and implementation in coordination with IT and HR.
• Assist in developing, documenting, and improving payroll processes and internal controls.
• Prepare reports for internal and external stakeholders, including audits, tax filings, and year-end processing (W-2s, etc.).
• Train, mentor, and evaluate payroll staff performance; provide guidance and support as needed.
• Collaborate with HR and Finance teams on compensation changes, bonus payments, benefits deductions, and general ledger reconciliations.
• Work with HR to coordinate employee onboarding relating to payroll set-up and benefit selection and assist with employee questions regarding benefits.
• Process all incoming unemployment claims.
• Process State Disability Insurance.
• Develops and maintains payroll policies and procedures.
• Protects organization’s value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities, reading professional publications, and participating in professional organizations.
• Assists CFO with other duties as assigned.

Skills:

• Strong understanding of payroll practices, tax laws, and compliance requirements.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Ability to lead and develop a team.
• Proficient in Microsoft Office, especially Excel.
• Strong interpersonal and communication skills.

Physical Requirements

• Ability to maintain bending, stooping, and kneeling as well as flexible arm movement associated with frequent filing duties.  
• Ability to reach frequently above shoulder level.  
• Good manual dexterity for continuous computer keyboard use.  
• Must be able to lift 15-20 pounds to shoulder level.
• Ability to hold telephone receiver while writing with assistive device applied to receiver if necessary.  

Physical Requirements, Safety, and Environmental Conditions   

• Follows safe work practices, takes an active interest in preventing injury or illness and promoting a safe and healthful environment for self and others, and complies with Hospital and governmental safety regulations.
• Must function independently, have personal integrity, have flexibility and the ability to work effectively with other personnel, clients, and support agencies
• Sits, stands, bends, lifts, walks, and moves intermittently during working hours and ability to lift up to 20 lbs.

Compliance

• Assumes personal responsibility to comply with all Federal, State and local laws governing business conduct, conducts business in an ethical and trustworthy manner, and displays the qualities and characteristics of a professional at all times when dealing with patients, visitors, physicians, volunteers, and fellow employees.
• Exemplifies the Seneca Core Values in all aspects of work responsibilities and demonstrates these values to fellow employees and supervisors.

Quality of Work

• Assumes responsibility for professional customer service when working with the public, physicians, and other departments.  
• Strives for excellence in following policies and procedures. 
• Utilizes positive communication skills when interacting with people who work for, are serviced by, or associated with the hospital, to ensure that persons receive the highest degree of attention and courtesy.
• Maintains confidentiality of information received in the department and throughout the hospital by complying with strict confidentiality regulations per HIPAA requirements.
• Promotes professional growth of self and co-workers by participating in on-the-job training, continuing education and assisting with training of new employees.

Why Seneca Healthcare District?

Seneca employees are united in our quest to improve the health and well-being of our patients, and we empower each of our team members to fulfill this mission and reach their full potential regardless of job title or experience level.

To this end, we offer:

• Leading benefits package for full-time and part-time employees, inclusive of health, prescription drug, dental, vision and life insurance coverage.
• Sponsored 403(b) plan, with up to 3% matching contribution, and eligibility to participate in the District-funded pension program following one year of service.
• Accrued Paid Time Off (PTO) and Extended Sick Leave (ESL).
• A "One Team" culture of deep respect and admiration across all teams and functions, regardless of role or background.
   

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field (preferred).
• 4+ years of payroll experience, with at least 1–2 years in a supervisory or lead role.
• Experience with payroll software systems (e.g., ADP, Paycom).
• Experience with multi-state and/or union payrolls is a plus.