Project Administrator

Our client in Pittsburgh is looking for a Project Administrator for a contract to hire opportunity. This role is a Monday-Thursday 8AM-4:30PM and Friday 8-3PM. This is an onsite role. The pay ranges based off experience: $22-$24 an hour.

They are looking for someone to manage and organize various projects, ranging from daily tasks to complex initiatives. Responsibilities involve collaborating with Sales and Project Management teams to achieve project goals, handling project documentation, and performing administrative duties. Strong time management and communication skills are essential to effectively work with clients and teams to deliver results on deadlines. The role ensures projects are completed on time and maintain high-quality standards.

Performance Responsibilities: This job will typically require the employee to meet the following primary performance requirements.

1. Coordinate, price, and produce purchase orders for day-to-day items and projects.

2. Supervise current projects and coordinate all team members to keep workflow on track.

3. Act on tasks from our internal team to assist with schedule management.

4. Manage all project-related paperwork by ensuring all necessary materials are current, properly filed, and stored.

5. Communicate with clients to identify and define project requirements, scope, and objectives.

6. Monitor project process and handle any issues that may arise.

7. Act as the point of contact and communicate project status to all participants internally and externally.

8. Make sure that clients’ needs are met as projects evolve.

9. Prepare project billings in conjunction with the Project Management and Sales team to ensure accurate and timely invoicing.

10. Supports the company’s accounting department to ensure compliance with internal processes.

11. Use tools to monitor working hours, plans, and expenditures.

12. Answer phone calls when necessary.

Job Qualifications:

Education and Training: A minimum of two years of formal education in business and/or office procedures or equivalent work experience.

Work Related Experience: A minimum of one year industry related experience, preferably in customer support or operations position.

Specialized Knowledge and Skills:

• Excellent verbal and written communication skills, problem solving skills, and attention to detail.

• Solid organizational skills, including multitasking and time management.

• Strong client facing and teamwork skills.

• Strong working knowledge of Microsoft Office Suite, and ability to learn data entry software.

• Speed and accuracy in work and can maintain focus.

• Takes initiative, displays a strong work ethic and maintains a positive attitude.

Performance Measurements:

• Order quality and accuracy

• Customer satisfaction level

• Relationships and communication