Commercial Property Administrator

Position Summary:
We are seeking a highly organized and detail-oriented Property Administrator to join our dynamic team. In this pivotal role, you will work closely with the Property Manager to provide comprehensive administrative and clerical support for a portfolio of assigned properties and projects.

As the first point of contact for tenants, vendors, and ownership groups, you will deliver outstanding customer service while maintaining a strong focus on efficiency and results. This is a fully on-site position designed for individuals who thrive in a fast-paced, client-facing environment where real-time responsiveness and relationship-building are key.

Key Responsibilities:

• Provide full administrative support, including handling phone inquiries, typing correspondence, filing, and distributing communications.
• Coordinate and schedule meetings, site visits, and special events as needed.
• Support lease administration, including new lease setups, lease modifications, and report generation.
• Assist with the preparation and coordination of bid proposals, service contracts, and invoice processing.
• Maintain accurate and organized lease and property files.
• Track and manage HVAC service agreements and insurance certificates, ensuring timely renewals and compliance.
• Support the preparation of monthly and quarterly management reports, as well as annual budgets.

Qualifications:

• Prior experience in property management or administrative support is strongly preferred.
• Exceptional organizational and communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Ability to manage multiple priorities and meet deadlines.
• Customer service mindset with a proactive and professional attitude.

Why Join Us?
This role offers a front-row seat to property operations and the opportunity to make a meaningful impact through your attention to detail and commitment to service excellence. If you enjoy being on-site, building relationships, and contributing to a collaborative team, we encourage you to apply.