Accounts Payable Coordinator

Description:

SUMMARY

The Accounts Payable Coordinator will be responsible for monitoring the outflow of capital for the company.

 

POSITION REQUIREMENTS

1. Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
2. Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
3. Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed. Actively works with vendors on discrepancies.
4. Assists with accounting records and ledgers by reconciling monthly statements and transactions.
5. Records entry of, verifies documentation for, and distributes petty cash.
6. Calculates and reports sales tax based on paid invoices.
7. Other related duties as assigned.
8. 1099’s, as needed.
9. Vendor validation including W9 and state verification

Requirements:

PREFERRED QUALIFICATIONS

1. Two to three years of experience in an accounts payable setting 
2. High school diploma required; Business or Accounting degree preferred
3. Knowledge of basic accounting principles
4. Must be proficient in Microsoft Office Suite, to include Excel and Word
5. Ability to maintain confidential and meticulous records
6. Ability to learn accounting software systems
7. Ability to work independently
8. Able to effectively prioritize tasks

PERSONAL CHARACTERISTICS

1. Must be reliable and extremely trustworthy
2. Excellent organizational skills
3. Strong time management 
4. High degree of attention to detail
5. Maintains confidentiality 

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