Office Administrator

Our client, a well-established construction firm based in Southeastern Massachusetts, is seeking a highly organized, personable, and proactive Office Administrator who will play a vital role in supporting daily operations in a dynamic and team-oriented environment. This is a fully on-site position based in Mashpee, MA, with a schedule of Monday-Wednesday and Friday from 8:00 AM to 4:30 PM, and Thursdays from 7:00 AM to 4:30 PM to accommodate a weekly team meeting. The role offers a competitive hourly rate of $24.

Key Responsibilities

Customer Service & Reception

• Serve as the first point of contact, representing the company professionally in all communications
• Answer phones, greet visitors, and handle general inquiries
• Manage voicemails and mail; take accurate phone notes and report concerns as needed
• Identify and escalate operational trends, issues, or opportunities to management

Sales Support

• Maintain and update sales tracking spreadsheets
• Generate weekly reports on sales rep activities and lead sources
• Track proposals and monitor inbound sales activity

General Office Administration

• Keep front office and kitchen areas tidy and stocked
• Manage office and kitchen supplies inventory
• Coordinate equipment maintenance and support
• Distribute mail and respond promptly to email and phone inquiries
• Provide administrative support to the Controller as needed

Accounts Payable (10-15%)

• Code and process invoices accurately in line with budget and project requirements
• Obtain required approvals from project managers
• Enter expenses and invoices promptly-within 24 hours of receipt

Uniforms & Clothing Management

• Oversee uniform inventory and distribution in line with company policy
• Maintain budget compliance for clothing and gear
• Track and manage uniform supplies

Mobile Devices & Office Phones

• Maintain inventory and track employee use of mobile devices
• Coordinate employee sign-off for issued equipment
• Research and recommend new communication solutions as needed

Employee Events & Recognition

• Track employee milestones, birthdays, and key events
• Maintain and update the company calendar
• Plan and organize team appreciation events and outings

Ideal Candidate Profile

• Strong multitasker with excellent communication skills
• Friendly, professional, and adaptable
• Experience in a fast-paced, customer-facing office environment
• Comfortable with administrative tasks, event coordination, and basic accounting processes

Qualified and interested candidates are encouraged to apply today for immediate consideration.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)