Executive Secretary - Full Time - Days

Position Summary:

Under the leadership of the President & CEO, the Executive Assistant is an active member of the department team providing administrative and secretarial support and services that is consistent with the strategic vision, goals, philosophy and direction of CRHS. The Executive Assistant provides secretarial and administrative support services, such as preparing Board and committee calendars, agendas and packets, taking meeting minutes, preparing correspondence in final form, preparing letters and memos, receiving and directing visitors, arranging meetings and maintaining departmental records and files. The Executive Assistant assists on special projects and may provide other administrative services as requested. This position assists with the coordination of special events, meetings, seminars and educational/training programs.

Basic Qualifications:

• Education:

Requires a high school diploma with an emphasis in Office Occupation and Administrative Skills or a GED state certification. An Associate’s degree is preferred.

• Experience:

Requires three to five years of work-related experience or any equivalent combination of education, training and experience.

Requires detailed knowledge of MS office productivity suite.

• Licensure, Registrations & Certifications:

This job does not require any professional or technical licenses, registrations or certifications.

Essential Job Responsibilities:

• Prepares Board, committee and executive session meeting calendars, agendas, meeting packets and meetings minutes. Maintains files of all Board and committee documents.
• Manages the President & CEO calendar, scheduling appointments and meetings and establishing calendar priorities in consultation with the President & CEO.
• Performs and completes a wide range of administrative tasks which include preparing correspondence, lists, forms, tables, charts, records and statistical tables which may be confidential in nature.
• Assists in the preparation of administrative reports, statements and inventories.
• Performs data analysis or information gathering, compiles information and drafts special reports and summaries for review.
• Receives and screens visitors and telephone calls, notifies the President & CEO and other Administrative staff members, or records and relays messages.
• Responds to general inquiries concerning the activities and operation of the CRHS by relating or referring to established policies and procedures or redirecting these inquires to the appropriate Administrator.
• Arranges meetings and conferences, schedules interviews and appointments, and completes travel arrangements.
• Establishes, maintains and revises record keeping and filing systems. Classifies, sorts and files correspondence, articles, records, and other documents.
• Opens, sorts, distributes mail and prepares draft responses to requests.
• Requisitions office supplies and distributes supplies when received.
• Operates standard office machines and equipment and may be responsible for contacting service personnel for repairs.
• Assists with the coordination of special events, meetings, seminars, educational/training programs and other assignments as requested.
• Performs other related job duties as assigned.